Cook County Board of Commissioners Committee Meetings
November 16, 2022 

Finance Committee – 9:30 am

• Comm. Suffedin explained the intention of this Inter-Governmental Agreement (IGA) is to provide additional research on property tax systems, ways to get bills out sooner, and to provide clarity on disparities using CMAP research. Com. Suffredin moved, Sylvestri seconded. Approved.  Will be on Board agenda tomorrow. (Agenda Item 22-6131)
  
• The ordinance is for a Fiscal Note, that is a feasibility study amendment to the ordinance to make clear the financial impact of the ordinance which would extend paid parental leave to 12 weeks for full-time county employees. Next month this will be offered at the Forest Preserve District Board meeting. This will align county policy with federal and city policies.  Com Degnan moved, Com Miller seconded the measure. Approved. (Agenda Item 22-6090) 

Environment & Sustainability Committee – 10 am
(Agenda Item 22-6140)   Com. Degnan moved, Miller seconded this ordinance amendment. The Environmental Commission has served as advisors to Board on environmental matters for the past 4 years. The ordinance was passed in 2019; this extends the sunset date of this Environmental Commission by 4 yr.  Com Degnan explained the commission selected 3 goals for its first 4 years:

• Industrial Composting – Landfills are filling up; this compost can be used for areas adjacent to roadways; talking with IDOT, CCOT, and CDOT. Compost could be made saleable.  Looking at expanding to food and waste composting. 
• Planting 1,000 trees – they have planted 300 and have also provided seeds for native plants
• Pollination Gardens and Plantings – The Commission worked with aldermen to change classifications of weeds so this work could go forward on parkways.

Other commissioners gave examples of many opportunities for working with local environmental groups, some of which have already been developed. Motion was approved.

Technology & Innovation Committee – 11:30 am
(Agenda Item 22-5023) Motion made by Comm. Sean Morrison, seconded by Comm. Degnan to receive and file. The item was deferred last month because the Board of Review (BOR) was absent when they were expected to give updates on the process and expected date for being off the main frame and being fully integrated with the systems of the Assessor and related departments.

Charles O’Shields, Chief Deputy Commissioner from BOR, stated no timeline given applied to the BOR, no timeline was developed for BOR to exit off mainframe.  He stated their tech improvements were demonstrated by their work in 2021. 

​Chief Information Officer (CIO) Tom Lynch and Derrick Thomas, Deputy CIO, responded to questions from commissioners.  Their statements indicated the following:

• While the BOR was not part of the original project using Tyler Rs modules, they are part of the project because of the work originally contemplated. 
• There is a timeline; it applies to all stakeholders.
• The BOR. has engaged a vendor to do data discovery for interface and integration. They are now looking at vendors to provide service; procurement process is long. 
• By Q4-2023, that is Sept.-Oct. 2023, all interfaces should be in place for 2-way exchange because mainframe will no longer be in use. When asked directly, Thomas stated he could not answer definitively if it was feasible to complete procurement process and complete all work necessary. 
• When asked by Comm. Degnan what would happen if the main frame unit were shut down and the BOR is not off the main frame - Thomas stated bills would be late.

Commissioners’ questions and statements indicated their dissatisfaction with the level of progress at the BOR and concern for citizens facing the possibility of late property tax bills again in 2023 which in turn mpacts the entities that rely on the property taxes. 

Committee Chairperson Kevin Morrison asked Mr. O’Shields to attend the Jan. meeting of the Technology Committee and be prepared to provide an update of the Board of Review’s strategic plan; it should include a report on RFP progress and timeline.  “OK” was Mr. Shield’s answer.

State’s Attorney’s Office representative Matt Steiner presented the update on their office.  An apology, explanation of absence, and assurance that this would not recur were given. Process for getting off main frame began with Juvenile System which is on the mainframe; adult system is not. It began with a discovery process which involved integration of cases, data mapping, identifying risk points and developing 2-point solutions to address those.  He stated they are on track to be off mainframe by August, 2023. 

Motion to Receive and File reports was approved.

Carolyn Cosentino, LWVCC Observer

Cook County Finance Committee Meetings on the Budget
October 24, 2022, 12:30 pm-3:30 pm

Public Defender (“PD”) -- Presented by Public Defender Sherone R. Mitchell Jr.  
                        2022         Proposed 2023
Budget            86.2 M              96.9 M
FTE                   747                     803
Mr. Mitchell’s main issue was the need to hire more attorneys so that the caseload for each lawyer can be reduced.   Now it is above the average of other large city public defender offices.  This office uses the County HR department, and it is taking 4-6 months from posting to start date for new attorneys.   The PD  has started an Immigration Unit Pilot program to help non-residents in immigration removal proceedings.  The PD will establish a pretrial division to handle the extra work required by the Pretrial Fairness Act.

Commissioners Degnan and Gainer expressed concern about the length of time in the hiring process.   Commissioner Gainer asked if the ARPA or Equity Funds could be utilized to help the situation.   She also suggested the PD get its own HR hiring department like the State’s Attorney has.  Commissioner Daily pointed out that the State’s Attorney was a separate office.

State’s Attorney -- Presented by Kim Foxx, State’s Attorney
                        2022         Proposed 2023
Budget            195.7 M              194.1 M
FTE                  1,432                  1,475
Ms. Foxx said the Office was ready for the Pretrial Fairness Act.  She said that there has been a lot of mis-information about the law.   Ms. Foxx is working with legislators to clarify the statute, and they hope to get the changes in during the veto session.  The attrition in the Office is high but on a par with other State’s Attorney Offices.  There are 107 vacancies out of 746 attorney positions.   There are 237 total vacancies.   It takes 3-4 weeks from job posting to a candidate starting.

Commissioner Gainer asked if there would be enough State’s Attorneys to handle the additional work required by the Pretrial Fairness Act.   Commissioner Morrison asked how the process will be different in January.  Ms. Foxx explained the changes and that the judge still has the power to hold an offender if he is a threat or a flight risk.   Commissioner Morrison also asked Ms. Foxx to review the prosecution discretion policies that she has established in regard to retail theft and low-level drug offences.  He also asked that she set up a commission with suburban police chiefs to discuss the policies, and she agreed to do that.  

Commissioners Aguilar and Daley expressed concern about the high crime rate and its affect on the public.   Ms. Foxx reviewed the high conviction rate of her office and said the issue is that there are low arrest rates.   

Board of Review (“BOR”) -- Presented by  Larry Rogers Jr. and  Michael Carbonargi, two of the BOR Commissioners.  Commissioner Tammy Wendt did not participate
                        2022         Proposed 2023
Budget             16 M               17.8 M
FTE                    151                  156
Mr. Rogers stated that the 2nd installment property tax bills will be issued by Thanksgiving and due by December 30th. He also stated that the BOR asked for an increase of 26 FTE, but were only approved 5 FTE.  He said the appeals process for the BOR takes 10 months.   Since they got the final township assessments in December instead of July last year, the tax bills were delayed for this year.  Rogers expects the bills will be delayed next year, too.   Mr. Rogers says that the BOR needs the extra staff to help with the processing delays.

Commissioner Dailey asked Finance Officer Annette Guzman to review the request for more staff.   Commissioner Gainer asked about the progress in the adoption of the Tyler system and both Mr. Rogers and Mr. Carbonargi said she should ask the Bureau of Technology.  Commissioner Daily pointed out that the BOR did not participate at the Technology Committee meeting last week.  Mr. Rogers said they submitted an updated report.

Land Bank Authority --Presented by  Director of the Land Bank Eleanor Gorski
                        2022         Proposed 2023
Budget            10.7 M              5.2 M
FTE                   15                      15
Ms. Gorski reviewed the activities of the Land Bank.   1200 properties were put back on the tax roles.   The agency has a goal to reduce its aged inventory.    It also has a grant of 5M from the Equity Fund to establish affordable housing on current Land Bank property.   Commissioner Morrison asked who will make the decisions about those funds and it will be the Board of Directors of the Land Bank with community input. 


Secretary to the Board of Commissioners -- Presented by Secretary Lynne Turner
                        2022         Proposed 2023
Budget            1.8 M              2.0 M
FTE                   11                     12
The office provides legislative support and information to County Offices and the public as well as maintains the County Archives and Records Office.   There were over 1000 public comments to the Board meetings this year.   They will begin closed-captioning of meetings and are exploring electronic voting, which is contingent on in-person meetings.

Observer:  Kathi Graffam

Cook County Board Finance Committee
Departmental Budget Meeting
October 27

State’s Attorney - Presented by Kimberly Foxx

Proposed 2022 Budget: $187,870,209            2021 Budget: $176,029.324
2022 includes $526,335 from the American Rescue Plan Special Purpose Fund

Proposed 2022 FTEs: 1,432                2021 FTEs: 1397.4

Highlights: 2021 Initiatives and Outcomes

• Given the pandemic, The Speedy Trial Act was suspended in late March of 2020 and restored on October 1, 2021.   
• Limited court proceedings meant a significant decrease in cases disposed, and although the gap is closing, we expect to finish the year under target.
• The number one charge remains guns, allowing a focus on public safety and violence.

Operational Opportunities: 2022 Initiatives and Goals

• The State's Attorney (SA) office will continue to expand alternative prosecution programs, and work with partners and community to decriminalize addiction, mental health issues, and poverty.  
• Additional initiatives include increased investigations of past wrongful convictions and preparing for implementation of the SAFE-T Act (the Omnibus Criminal Justice Act that the Illinois Legislature passed and the Governor signed early in 2021).

State’s Attorney Foxx’s Remarks

• In addition to the criminal cases, the SA is the lawyer of record for the county (civil side). $266 million were awarded to the County in a case regarding the failure of Sam’s Club to pay taxes on cigarettes.
• Cook County leads the country in vacating wrongful convictions. This work also helps build trust in the community.  
• A goal is increasing community engagement.  We welcome meeting with constituents in order to better explain the work of the SA.  
• The SA endeavors to be the most transparent SA office in the country and the website has a detailed description of the office’s work, accompanied by data. https://www.cookcountystatesattorney.org/ 
• The workload at Cook County exceeds that of Los Angeles County and New York.  LA County is the largest State’s Attorney office in the U.S. and Cook County is second. But LA County does not handle civil cases or misdemeanors.  NY does not handle misdemeanors.  
• In Cook County, felonies must get approval from the SA; but misdemeanors are directly filed by law enforcement.  In other major US jurisdictions, city attorneys deal with misdemeanors.

Foxx suggests that there are misunderstandings and even misinformation about how and when felony charges occur in Cook County.  She explains the procedure:

• The SA is only involved in a case when an arrest is made.
• Law enforcement (LE) investigates, talks with witnesses, gathers information, and makes an arrest. 
• LE takes the case to the felony review office in the SA office to evaluate whether there was a crime, whether the arrestee is the right person, and whether the evidence can be linked to the arrestee.
• When the case is lacking, the SA cannot indict the arrestee but asks LE to gather more evidence.  The case remains open while additional evidence is sought.
• Evidence gathering is done optimally before arrest since after an arrest is made, an arrestee can be held for only 48 hours.  
• Charges are often brought much later than the date of the crime. But once the case is charged, the SA can use only the evidence gathered at that point. 
• According to ABA Criminal Justice Standards:  “A prosecutor should not seek an indictment unless the prosecutor reasonably believes the charges are supported by probable cause and that there will be admissible evidence sufficient to support the charges beyond reasonable doubt at trial.” 

Commisioner Questions:

Q  Do you have any problem hiring staff?
A   We do well in hiring. We target law students.  There are challenges:

• Covid has caused problems in retention and hiring. 
• Cook County is a low paying office: $69,000 start for assistant.  Law firms pay $160,000. 
• Although many new hires come with a commitment to public service, others come, get the experience, but leave.  Student debt factors into staff leaving.  
• A concern is that many experienced people are retiring.  
• A Diversity, Equity, & Inclusion person has been hired to meet hiring standards.  

​Q  How is your budget striking the balance to help people feel safe but not criminalizing members of the community?
A  We prioritize crimes of violence.  In the past, resources were going to shoplifting and drug cases. For the last four years, we have focused on gun offenses.  Narcotics cases have shrunk because these should be diverted to treatment.  This allows more resources to go to violent crime. 

Q  There was a gunfight recently in the Austin neighborhood of Chicago. There was a video.  Why was no one charged? The mayor used the term “mutual combatants,” indicating that both sides of the incident should be arrested.  Should they have been?
A  The video did not capture the beginning of the conflict.  Under the law, people do have the right to defend themselves—and so the beginning is important.  In this instance, all of the witnesses said, “I want a lawyer.”  The police and we agreed that we had not enough evidence. The mayor’s remarks were disappointing.  Frustration cannot lead us to make bad choices.  

Q  How can we help address mental health needs?
A  Too many mentally ill people are in jail. The felony review team sees that these are mental health situations.  But when people go to Mental Health Court, they get more entangled in the system than they need to be.   People should be deflected out of the system entirely.  But the SA doesn’t have a mechanism to do that--we need robust treatment so that they don’t come to us at all. We have not been thoughtful about the role of trauma and mental health in gun violence.  Children who suffer trauma have no access to social workers, therapy.  They feel they are better off with a weapon. But a child with a gun easily overreacts, leading to tragedy. Our strategies have not been proactive but reactive   We need to figure out how to bring services on the front end.

Q What about the budget for dealing with carjackings?
A The PA office cannot do anything until the police bring cases to them.  The case-clearing by the police for carjackings is only about 12%.

Observer - Janet Kittlaus

Cook County Board Finance Committee Mid Year Budget Hearings
July 20, 2021
Presentations - Cook County State’s Attorney, County Clerk, and Board of Review

Cook County State’s Attorney, Kimberly Fox

• Currently under budget by $4.7 M for 2021.  Has 109 vacancies (50 of which are attorneys) out of the budgeted positions of 1,241.
• Ms. Fox reviewed the office’s progress on the alternative prosecution program, the gun crime strategies unit and how they dealt with the pandemic.  The trial work will increase substantially now that the courts are opening.
• The commissioners’ questions focused on the current crime problems.   Commissioner Deer asked how much do mental health issues contribute.   Ms. Fox said a good proportion of the people arrested are dealing with mental health issues.   She would like to see more local sources for help such as the local mental health clinics that were closed several years ago.   
• Commissioner Aguilar asked about recent reports about repeat offenders being on bond and involved in shootings.   Ms. Fox explained how the bail process works and how it is the judge’s decision.   She said that the elimination of cash bail will help the problem, because many repeat offenders have enough money for bail.   
• Commissioner Degnen asked if the video hearings would continue for gender-based violence hearings.   The victims feel safer in that mode.   Ms. Fox said they were reviewing that.
• Commissioner Kevin Morrison asked about the attrition in the department.   There has been an uptick in retirements and other attrition.   They are getting applicants, but most are recent graduates.   Ms. Fox said they are also working on maintaining a level of expertise by recruiting experienced prosecutors from outside.  Commissioner Daley asked Ms. Fox to let the Commissioners know what they could do to help with HR recruiting and onboarding new staff.
• Commissioner Sims asked what would Ms. Fox wish for in the next budget.   She would like to have a full complement of employees for the criminal court, increased staff in the wrongful conviction unit and civil court, and improve the department’s technology in remote access and integration of data.   She would  like to expand the gun crime unit into the suburbs. It would help her attorneys if the court rooms had more up to date technology.
• Commissioner Sean Morrison asked if the department kept statistics on citizenship of offenders.   They do not.   The department has developed a Data Dashboard to track cases and they have most of the information on the felony cases captured.  The dashboard can be viewed on the office’s website.

Cook County Clerk’s Office, presented by Chief Deputy Clerk Cedric Giles

• Mr. Giles described the work that was done to incorporate the Recorder of Deeds office into the Clerk’s.   When they took over, there was an 800,000-document backlog.  Now there is only a 7 day’s delay in recording documents. The office worked with a third party on indexing.   He also reviewed the work on the spring election and gave statistics on the increase in vote by mail ( 487%) and early voting (20%) from the 2019 election. 
• Commissioner Degnen noted that the Clerk’s office  is above on revenue due to the housing market increase.   A staff person from the Clerk’s finance office said they are below on expenses.

Board of Review, presented by Commissioner Larry Rogers, with Commissioners Michael Cabonargi and Tammy Wendt  

• Currently is under budget by $284,941.
• Over the last 6 months, the BoR has handled 223,000 appeals.  They received appeals between October and December and finished by June 21.   They instituted a digital approval process.   They have BOR staff attend the PTAB (the state agency where tax payers appeal assessments) meetings to object to the further appeals.   They saved local taxing bodies $138 M in refunds as a result in successfully defending the County’s assessments at PTAB.
• The BOR generated $80,000 in revenue from a “Data Subscription Service” provided to high volume users at the BOR. The product is a compiled data package of BOR appeal decisions which allows users to digitally organize their filings and results.
• Commissioner Rogers addressed the reported alleged bribery scheme of a BOR employee.   The employee has been placed on administrative leave and the BoR has contracted with outside counsel to investigate.  Commissioner Rogers and Cabonargi stated that this person was an exception and that most of the BOR employees are hard workers.    Both stated that the employee had not been selected by any commissioner for their  staff.   He had been employed since 1995 and had been cross-trained on the appeals process.
• Commissioner Daley mentioned that the BOR needed to respond to the IG report.

Observed by Kathleen Graffam

Cook County Board of Commissioners Meeting
May 13, 2021
Attendance: all 17 commissioners were present. Meeting led by President Preckwinkle
Public Speakers

• Congressman Robin Kelly spoke to the board about President Biden’s efforts to fight gun violence. He is proposing $5 Billion to fund community-based violence prevention programs. It includes job training and job opportunities.  The Justice Department would report on gun trafficking and  would establish model red flag laws for the states to use.   She also discussed separate bills that she is working on to fund community programs. She and other Congressmen have written to the Appropriations Committee to increase funding for these community- based initiatives.  Several commissioners spoke in support of these efforts.   Commissioner Lowry wants to work on a high school program on teaching conflict resolution.  Commissioner Daley said that he was proud of Cook County’s investment in violence prevention projects in minority areas. The Judicial Advisory Council receives quarterly reports on the outcomes of the investments. 
• There were two resolutions connected to gun violence.
• Commissioner Deer spoke in support of his resolution 21-2664 declaring gun violence a public health crisis. This was later approved
• 21-3157  A resolution supporting the Biden Harris Administration Gun Violence Prevention Plan.   Approved.
• Jacky Glass of Hargrove Hospital spoke in support of resolution 21-3123 recognizing May as Mental Health Awareness month. This resolution was approved.

Board Action 

• 21-2034  Inspector General’s report for first quarter 2021. There was no discussion.  It was received and filed. 
• 21-2894   Changes the  County Board meeting date from Sept 16 to Sept. 23.  Changes  the Rules and Finance Committees meetings from Sept 15 to Sept 22.  Approved.
• 21-3092   Report from the CFO on expenditures related to Coronavirus Relief Funds, the Federal Emergency Management Agency Public Assistance Grant, and Emergency Rental Assistance from March 1, 2020 through March 30, 2021.  There was no discussion.  It was received and filed.
• 21-3130  Ordinance amendment to add the Special State’s Attorneys’ reports to be submitted to the Litigation Subcommittee.   It provides that the State’s Attorney and Special State’s Attorney provide prior notice and justification to the Litigation Subcommittee prior to settling any matter in excess of $500,000.   They also must provide advance notice of any matter that they anticipate will be settling in excess of $500,000. Referred to the Finance Committee.
• 21-3131  Kevin Morrison  proposed the Cook County Information Technology Reporting Ordinance.  It requires that all separately elected officials funded by Cook County have to submit reports on IT projects. The purpose of the ordinance is to streamline IT reporting and to ensure regular updates on projects.   Referred to Technology and Innovation Committee
• 21=3145  Cook County’s Proclamation of Disaster was extended through June30.   There was no discussion, but Commissioners Degnen and Sean Morrison voted no.   
• 21-3149  Proposed resolution requesting a hearing into the policies and practices of the County and Forest Preserve to  protect the civil rights of immigrants,  BIPOC residents, and visitors within  Cook County.  This was referred to the Legislation and Intergovernmental Relations Committee.
• 21-3166   Proposed resolution for a racially equitable and thriving recovery, by investing the County’s allocation of the American Rescue Plan funding in public services in Black, Brown, and poor communities not administered by law enforcement.   Referred to the Finance Committee.  
• 21-3168  Authorizes the Bureau of Economic Development to enter into a grant agreement with the Friends of the Forest Preserve to support the COVID-19 Youth Conservation Corps summer employment program.  Approved.
• 21-3171  Proposed ordinance for COVID-19 vaccination rights for employees and employer obligations.   Provides that employees have the right to be vaccinated during work hours and employers cannot retaliate against them.     Referred to Legislation and Intergovernmental Relations Committee.

Other Items

• 21-2307  Approval of contract extension for the demolition of Division 1 at the jail.  Commissioner Miller questioned why there was an  extension.   Commissioner Anaya asked for the pause in the work because the residents of the Little Village neighborhood had concerns over the demolition.  The County held community meetings on how the process would work and installed air monitoring equipment. Commissioner Kevin Morrison asked  about preserving some of the historical pieces from the jail such as parts of the edifice and parts of Al Capone’s cell.  The County Archive managers is checking with the Chicago History Museum and others to see if they have any interest in such pieces.  Secretary De Leon said they were considering preserving a cell for historical context but they would need to find a place for it.
• 21-2555 Audit Grant Management Process Report Period March 2021. No discussion. Concurrence with report.  
  

Observed by: Kathi Graffam                      Meeting Length: 10am until 12:40 PM

Cook County Board Finance Committee Departmental Budget Meeting
Friday, November 6, Morning Session

State’s Attorney Budget:
$176,585,418 (2021)-$161,837,454(2020) = increase of $14,747,964
1,401.4 FTE’s (2021)-1,362.2 FTE’s (2020) = an increase of 39.2

Cook County Clerk Budget:
$58.590M (2021)- $58.070 M (2020-includes Recorder’s Budget from 2020) =increase of $520,000
350 FTE’s (2021)- 386.8(2020- includes Recorder’s FTEs from 2020) =decrease of 36.8

Chicago Board of Elections Budget (note: the City of Chicago provides a large portion of the monies for this Board’s operation during even years, and all but the cost of the 4 FTEs during odd-numbered years):
$1,248,144 (2021)-$22,770,124 (2020) =decrease of $21,521,980
FTE’S 4.0 (2021)-4.0 FTE’s (2020) =no difference

Highlights of the State’s Attorney Budget Meeting:
Cook County State’s Attorney Kim Foxx highlighted work done in fiscal year 2020:

• There were 38,6900 offenders charged in felony cases
• 33,990 were charge but not yet disposed meaning their cases are still making their way through the system
• 1/3 of the cases or 35% were charges for unlawful use of guns
• Of those cases 90% conviction rate.

The reason for slowdown in convictions was due to COVID-19 as the State’s Attorney office shifted the way they work to working remotely - in addition the Courts are virtual. They are working slowly but steadily to catch up. 
The State’s Attorney’s office is well aware of the budget restraints during these difficult times and they are working to prioritize prosecuting violent crimes especially unlawful use of guns. 
The Commissioners did not ask many questions about the budget. Commissioner K. Morrison wanted to know why there was a nine-person reduction of personnel in the Felony Review Unit (this Unit works with law enforcement agencies to review felonies cases.) Kim Foxx stated that they went from a two shift 12-hour seven day a week to three shifts. They found that they did not need as many personnel in each shift as they did when it was a 12-hour shift, so they were able to cut positions but not the effectiveness of the Unit. Commissioner Degnen commended the State’s Attorney’s office for a well-organized budget. She questioned the increase in operating funds. Kim Foxx stated that this was due to Grants they received for programs. 

Commissioners Aguilar, Suffredin and Degnen  questioned the expungement of marijuana cases. Foxx stated that due to COVID there has been a slowdown of these cases. But they are making progress.  To date they are working to process 300 cases, working twice a week. 
Commissioner Sims wanted to know about the issue concerning retail theft and whether people are being prosecuted. Foxx is trying to work with local municipalities to handle some of these cases as it takes a lot of time for the Assistant State’s Attorneys to prosecute and sometimes the defendants do not show up in court.  She emphasized they are being prosecuted despite what was heard in the news. Foxx stated they would rather focus on gun cases.

Commissioners Suffredin and Britton both praised the Civil Division of the States Attorney ‘s office. They both said it does not get noticed like the Criminal Division.

Of interest Foxx stated that Cook County Attorney’s office is the second largest office in the US, LA County being the largest. LA only handles felonies. Cook County handles Felonies, misdemeanors, Civil cases, child support cases and Juvenile Delinquent cases. A big case load to handle.

Highlights of the Cook County Clerk’s Budget Meeting
This was a challenging year for the Election. Despite COVID-19, Clerk Karen Yarbrough reported that her  office worked tirelessly to make sure this election went well. Clerk Yarbrough thanked Toni Preckwinkle  and the Procurement staff for all of their help to make sure there was PPE and equipment available at all polling places. This was a record-breaking election. Yarbrough divided her discussion into two parts:  the Election and the Assumption of the Recorder of Deeds’ duties into the Cook County Clerk’s office.
Election

• 570,000 VBM ballots were processed and mailed out, 50,000-70,000 ballots mailed daily. This is in comparison to the last elections where only 96,000 were sent
• 430,000 VBM ballots were received and processed. They processed 25,000 to 50,000 per day at the Election Operation Center in Cicero
• 20% increase in Early voting from the previous election
• 7 supersites were created for suburban use including a super site at Union Station
• Ballots and election materials were translated into 12 languages
• All election Judges will be invited to a virtual meeting to discuss the election

Assumption of the Recorder of Deeds’ duties into the Cook County Clerk Office.

• Final stage of the assumption. Yarbrough stated that this will be completed by December 7, on schedule
• Cook County Clerk will provide  4 key services

1. Elections
2. Tax Services
3. Vital Records
4. Recording 

• The Vital Records office will be moved to the First Floor of the Cook County Building and will share space with the Recording function to better serve the community. 
• Projected saving of the merger equals $1.4 M per year with $6.7M projected savings over the next years
• Increase in Budget is due to the merger
• All of the Commissioners present commended Karen Yarbrough and staff on the election. Especially on the fact that ballots and election material were available in 12 languages
• Commissioners Britton, Moore K. Morrison, Sims, Anaya, and Aguilar all were concerned about the hiring and/re-hiring of former employees of the Recorder of Deeds. They hoped that former employees could keep their job as institutional knowledge would be helpful. They were also concerned that if hired they might not be hired at the same salary or rank. The County Clerk’s office said that those re-hired will not lose rank, salary or benefits.
• A number of Commissioners were concerned about the backlog of documents at the Recorder of Deeds office. Commissioner Suffredin stated that they are especially concerned about the backlog of Transfer of Death forms and Mechanical Liens that were presented and not filed.  County Clerk’s office said that they are working on this. The Recorder of Deeds office is not open to the public and employees are working from home. This has caused a problem. Relators have also voiced a concern. 
• Commissioner Degnen mentioned the League of Women Voters Questions that were sent to the Clerk’s office and to all of the Commissioners. Chairman Daley asked that the Clerk’s office respond in writing to these questions. 
• Commissioner Suffredin stated that at the next Board meeting proposed item 20-4415 will be on the agenda. This amends the Cook County Code to replace the name of Recorder of Deeds to Cook County Clerk
• Commissioner Suffredin also stated that he had constituents call his office concerned that their ballots were not received at the Election Center due to the tracking system not operating correctly. Deputy Clerk Michalowski stated that they used a third-party contractor for this process, there were glitches, and they are being worked out. Suffredin also asked if the Clerk’s office is prepared for the next election since it is a Consolidated Election, local elections and many different ballots would have to be printed for each municipality. Michalowski said they would be ready. Suffredin commented that the program to use lawyers in the city and suburbs at polling places worked well and they should consider using lawyers again.

Highlights of The Chicago Board of Elections Budget Meeting
It was announced that Lane Gough, Executive Director of the Board of Elections will be retiring. His assistant, Charles Holiday will be replacing him. All commissioners wished him well.
Marisol Hernandez, Chair of the Board of Elections reported the following:

• 13,500 Chicagoans served as Election Judges for this election; that is 2,000 more than served in 2016
• 425,000 Vote by Mail Ballots were returned either by mail or by placing in secure drop boxes
• 370,000 Chicagoans voted early
• 800,000 ballots were received before the election
• 51 drop off boxes were available to voters through November 3

Looking ahead for 2021

• The Board of Elections will maintain voter registration
• Work includes the canvasing and remapping of wards precincts, and Congressional districts etc., once the census numbers are available and redistricting occurs 
• Handle objections for petitions for the 2022 election.

Commissioner Daley wanted to know if in the future the results from Chicago and Cook County could be combined. It was stated that this is a possibility.
Commissioner Degnen questioned a line item, Contingencies & special Purposes page B-4 of the budget. It shows $900,000-line item taken out of the budget. Executive Director Gough stated that he believed this was a Grant that is finished but he will get back to the Board.

Observer: Nancy Marcus