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Cost Comparison of Integrated IT Systems vs Separate System for Cook County Property Tax Appeals to be Undertaken

2/14/2023

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Cook County Board of Commissioners (CCBC) Meeting
February 9, 2023

Board Action:

CCBC approved resolution from the Technology and Innovation Committee for Cost Comparison Assessment and Action Plan from Bureau of Technology and Board of Review on Technology Software. This will provide a comparison to calculate cost to County of creating an integrated automation platform technology to transfer data. The written report of cost comparison will describe and prepare an action plan based on the report’s results. Report is due within 90 days of enactment of resolution. Several Board members commented on the discussion in committee and that members recognized it could be helpful in resolving a long-time issue. Com. Degnan noted that extra time could be provided should Bd of Review require it (23-1174). Approved.
Cook County Covid-019 Response Financial Report passed to Receive and File. The report serves as an update on Coronavirus Relief Fund (CRF), FEMA PA, Emergency Rental Assistance, and American Rescue Plan Act Grant allocations, 3/1/2020-1/20/2023. Per the Report, the County’s CARES Act allocation is 100% expended with final report delivered to US Treasury last month. (23-1268)
Cook County Promise Guaranteed Income Pilot Status Update passed to Receive and File. Potential participants were evaluated and interviewed for eligibility and a lottery was used to select the 3250 persons participating. Surveys of participants, data collection, and update reports will continue for this 24-month pilot program. (23-0469)
Cook County Department of Transportation and Highways reported on projects including an intergovernmental agreement with Metra for improvements to Chicago State University Metra station. County will reimburse Metra for its share of construction and construction management costs. Both items referred to the Transportation Committee. (23-1063, 23-1074)

Of Interest:

Resolution honoring Jesse White was deferred. (23-0992)

Observer - Carolyn Cosention

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Guaranteed Income Pilot and Board of Review Technology Discussed at Cook County Board Committee Meetings

2/11/2023

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Cook County Board of Commissioners (CCBC) Committee Meetings
Feb. 7-8, 2023

Finance Committee

Cook County Health: Cook County Comptroller, Lawrence Wilson, reported Dec. 2022 balances. A net favorable revenue balances of $52 M in General Fund and $49M in Health Fund. State payments to Health Fund with $206M owed, including Medicaid, state direct and pass-through grants have been competed for 2022. CCH Chief Financial Officer, Pam Cassara, reported a net favorable net balance for expenses and revenues for Dec 2022. Receive and File, approved (23-1209).
Cook County Promise Guaranteed Income Pilot Status Report: Slide presentation of highlights and discussion with commissioners was led by Dom Tocci, Deputy Bureau Chief, CC Bureau of Economic Development, Pete Subkoviak, Director of Guaranteed Income and Economic Mobility, CC Bur. Of Ec Dev., Sarah Moran GiveDirectly, US Country Director, and Misuzu Schexnider, Program Director for Univ Chgo Inclusive Economy Lab. They represent the main components of this 24-month guaranteed income pilot. It is funded through AARPA. Of the $42.5M total for the county program, $39M goes to participants, $2.5M (8.5%) goes to administration, outreach, and evaluation costs. Prior to this committee meeting, each commissioner met with these groups.
Here are some details from the presentation and discussion: A total of 3,250 households in Cook County are receiving $500 a month for 24 months. A manual review of 12,000 applicants was conducted; a full list of instruments used for the verification process can be provided. 83% of participants live in the suburbs. If their income status improves during this period, they remain in the program. Application assistance, outreach, and benefits counseling are provided by GiveDirectly throughout the county in multiple languages. There is a control group comprised of applicants who were eligible but not selected to receive funds. Monthly, they conduct a 2-question survey to ensure participants received payments and to check for accuracy of accounts. Payments began Dec. 2022 through either direct debit or loadable debit accounts. Working Credit, a national non-profit, provides education on credit for participants and 1-1 credit-building counseling for 1 year, more if requested. All participants, including those in control group, are eligible for financial counseling. The data from the pilot is being compiled by the Univ. of Chicago Inclusive Economy Lab; they are also processing data from the Chicago pilot. The County’s 2-year collection of data is expected to give more reliable results than the typical 12-month pilots. Commissioners requested that results include information from detailed breakdown of race and ethnicity of participants. Commissioners were also assured that data at the end of the process would be quantitative, not just qualitative. Motion to Receive and file report was approved (23-0548). Video of this meeting is available.

Environment and Sustainability Committee

Resolution in Support of Environmental Justice: Resolution affirms CCBC will assess internal policy and procedures to ensure environmental justice, prioritize projects that will help address past harms in communities impacted by environmental injustice, and work with environmental justice leaders and organizations to adopt a Cook County Environmental Policy by the end of 2024. Motion to accept 23-1092 as substituted. Passed

Technology and Innovation Committee

Resolution Requesting Cost Comparison Assessment and Action Plan from Bureau of Technology and Board of Review on Technology and Soft Solutions: This resolution is intended to address replacing the 40 year old mainframe system with an integrated appraisal and tax administration software solution. Resolutions states the report to Commissioners will be due within 90 days of passage of resolution. Officials from Bd of Review, Bureau of Technology, and Assessors Office were present to answer questions from commissioners. The concerns by CCBC had been expressed in the Jan. 2023 meeting. The resolution is intended to provide numbers for the comparison. Discussion extended over an hour. Tom Lynch, Bureau of Technology, stated 60 days was adequate to complete their portion of the comparison. Board of Review Com. Cardenas, incoming Chair, has been in office 2 months. He stated he has held meetings in his district and within the department; he stated he is aware that with technology there are always better ways to work. The Board of Review has 2 IT workers to address operational issues in the department of 150 analysts working on appeals. He stated that IT would not be able to work with new technology and at the same time respond to analysts’ needs, including new employees, and equipment issues that occur as they work with appeals. Com. Rogers from Board of Review ( BoR) stated many times that the timeline was not realistic since tax bills are now being processed. Appeals are being conducted. He stated tax bills will be late this year and that as of Feb. 1, the BoR has received 22 of 38 township assessments. So late billing will be the result of not receiving all the assessments from Assessor for appeals. Normally, he stated, all assessments would be with BoR by early December. Currently, they are hearing appeals. BoR Com. Steele stated all commissioners were invited to see the draft of the resolution; she apologized if Rogers did not receive a copy of the draft when it was distributed. Scott Smith of Assessor’s Office stated they have met with new commissioners and have a tentative agreement over a calendar for the next round of assessments. He also stated that the BoR had by now (2/8/23) received all the township assessments. Com. Morrisson asked whether BoR would have all the information needed from Assessor’s Office to complete all assessments if it was off the mainframe and interfaced with the system it used. “Yes” was the answer from the Assessor’s Office. Com Degnan stated multiple times that the intent of the resolution was to shine a light on costs when comparing use of 2 systems vs 1 system. She stated that the CCBC could take a request for more time if a reasonable explanation is provided. She stated that the CCBC could not force the BoR to join the interfaced system used by 3 departments involved in the process. Resolution was approved with vote of 6 Aye, 1 Nay, 2 Present. (23-1174) Video is available.

Carolyn Cosentino, Observer

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Cost Comparison of Integrated IT Systems vs Separate System for Cook County Property Tax Appeals to be Undertaken

Guaranteed Income Pilot and Board of Review Technology Discussed at Cook County Board Committee Meetings

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