Metropolitan Water reclamation District (MWRD) Board Meeting
July 15, 2021
The meeting was held by videoconference.  The next board meeting, August 5, will be held in-person in the first floor Board Room at district headquarters.

Agenda Items
The following two agenda items, deferred from the 6/17/21 board meeting were approved:

• #9  21-0508  Authorization to amend the scope of work per Diversity Administration review and re-advertise the contract 15-266-4H5 Decommissioning of the Thornton Transitional reservoir. The Thornton Quarry contains this temporary reservoir. 
• #12  21-0515  Authority to advertise Contract 21-416-11 regarding services to the main office building complex  after review by Diversity Administration.

Several items were pulled from the Agenda for discussion and approved.

• #11  21-21-0635  Authorization  to pay annual membership dues to the U.S. Water Alliance, a nonprofit  organization that advances policies and programs that build a sustainable water future for all by bringing together diverse stakeholders to find common ground solutions to the nation's most pressing water challenges. 
• #42  21-0569  Decrease Contract 98-RFP-10 in the amount of $2,291,737.50.  The original contract was for production of 50,000 dry tons/day of biosolids (nutrient rich organic materials resulting from treatment of domestic sewage sold as natural fertilizer) at the Stickney Water Reclamation Plant.  Over the past years the pelletizer units' average production using indirect drying technology has been in the range of 40,000 dry tons/day of pellets.   It was suggested to schedule a study session once the "Master Plan for Biosolids" is complete.
• #51  21-0612  Authority to commence statutory procedures to lease 9.3+ acres of District real estate located south of the Main Channel and west of Central Ave in Forest View, IL.  Lakeshore Recycling Systems has expressed interest in leasing this land, although there will be a public open competitive bidding process.  Throughout the process there will be public engagement in hearings.  In the public comment, the Forest View Village Administrator supported Lakeshore Recycling Systems interest.

Stormwater agenda items approved:

• #53  21-0575  Intergovernmental agreement (IGA) with Oak Park for the Lemoyne Parkway Relief Sewer
• #54 21-0623 Negotiate IGAs for acquisition of flood-prone properties in Lyons, Northlake, Willow Springs, and Winnetka.
• #55  21-0627  Negotiate with the Village of Flossmoor for Berry Lane Stormwater Improvements.
• #56 21-0628  Authority to assist various municipalities with Local Stormwater Partnership Projects. At this time the topic of Disproportionately Impacted Areas (DIAs) came up on how MWRD could  generate greater interest in DIAs partnering with MWRD for stormwater projects.  MWRD's goal is making Cook County flood resilient but realizes some areas of Chicago and South Suburbs have flooding issues needing stormwater projects.  Suggestions were to better understand barriers that DIAs have in applying to MWRD for partnerships and providing assistance to them such as cost sharing, technical assistance, attention to equity for those most in need and engagement of commissioners for community outreach.  MWRD does have ongoing public outreach programs through Stormwater Management- this past year they have been virtual.

Deleted Items

•  Agenda Item #13  21-0560,  the purpose of which is to qualify electricity suppliers so that they could participate in a reverse auction (after a request to buy electricity, suppliers place bids for the price they are willing to sell their electricity, the lowest price gets the contract:  i.e. reverse).  This item was deleted to remove the contract extension wording before consideration.

New business:

• MWRD has received certification  for its first Monarch butterfly waystation at the Stickney Water Reclamation Plant and are looking at adding more waystations.  MWRD is partnered with the IL Monarch Project. Native plants such as Milkweed have extensive root systems that can help reduce flooding as well as providing food and habitat for Monarch butterflies.  Almost 3,000 people have taken the Save the Monarch pledge on MWRD's website and MWRD has distributed over 6,000 complimentary milkweed seed packets.

Observed by Michele Niccolai                                                                              Meeting length:  2.5 hours

Metropolitan Water Reclamation District (MWRD) Board Meeting
June 17, 2021

The MWRD Board agenda began at 10:30.  All commissioners were eventually present. 
There were no public speakers.   Auditors presented their findings for the MWRD and the MWRD Retiree Health Care Trust financial statements for 2020.  There are no material weaknesses, and the MWRD is in stable financial condition.
Commissioners asked for a number of items to be discussed, but in the end, there were two significant discussions:

• Item 21-0494 was singled out by several commissioners, having to do with annual dues membership to Current Innovation, NFP.  Com. Garcia wondered if the MWRD was getting much from the membership.  Com. Shore explained the background of MWRD’s relationship to Current Innovation:  There is no economic development department at the MWRD to attract businesses and organizations that highly value clean water, and that this group was recommended by World Business Chicago, as a combination of academia, business contacts, and venture capital to be able to provide the MWRD the ability to attract the attention of water-oriented businesses.  Coms. Garcia and Pres. Steele appreciated the history but asked Exec. Dir. Perkovich to report results from the membership in the next year.
• Item 21-0508 is a fifth attempt at issuing a contract to decommission the Thornton Provisional Reservoir, in critical use from 2003 to 2015 until the Composite Reservoir came on line.  No contractors bid on the project when it was put out to bid four times before.  This contract should cost between $21 Million and $25.4 Million.    The scope has been limited now to decommission after a “plug” will be put in the tunnel connecting the transitional reservoir with the Composite.  The Transitional holds 3.6 billion gallons of water while the new Composite holds 7.9 billion gallons.  The worst rain event occurred in 2008 when 9.5 inches fell in one day, and the Transitional was filled to capacity.  Since then neither has been filled.  Dr. Katherine O’Connor in Engineering reported the MWRD is using updated rainfall estimates and has calculated they do not need the temporary reservoir.  It rained 3 inches in 15 minutes in South Holland July 29, 2016, and the reservoir did not fill but residents had extensive flooding.  This point to the need for remediation more locally like bioswales and disconnected downspouts from the combined sewer.  The combined sewer pipes are not wide enough to carry all the water to the reservoir.  This item is deferred.   
  

Other discussed items follow:

• Item 21-0515 was deferred by request of Com. McGowan to research more about minority contracting within the nearly $5 Million mechanical contract over three years.
• Item 21-0549 refers to pre-employment psychological testing for police candidates.  Com. Spyropoulos suggested the MWRD research economies of scale with other city and county agencies performing the same testing.
• Item 21-0545 refers to Green Alley Reconstruction in Westchester for $675 K.  Coms. McGowan, Garcia and Corral-Sepulveda were interested in minority contracting with the Village of Westchester.  

All items were passed with the exception of the two deferred contracts.
Amy Little - Observer            

Metropolitan Water Reclamation District (MWRD) Board Meeting
April 15, 2020 

Public Comments
All the public comments concerned these two agenda items:

• Agenda Item 43#21-0357  Termination of annex agreement with Elk Gove Village
• Agenda Item 44#21-0358  Policy adoption on limits on municipalities’ actions following an annexation of MWRD land.   If the municipality then annexed land adjacent to the MWRD land, it could not condemn those properties for three years. 

Seven residents  that lived near the MWRD land  that was subject to the annexation   by Elk Grove Village spoke against the proposed policy of the MWRD to prohibit condemnation of annexed property for only three years. They were concerned that once the MWRD land was annexed, Elk Grove Village would then try to annex their area.  The lawyer for Elk Gove said the  village was able to acquire the needed land and no longer wanted to annex the MWRD land.  The policy consideration was withdrawn at the beginning of the meeting by Executive Director Perkovich.  During the meeting, the Board approved the termination of the annex agreement.

Agenda Items
Commissioners pulled 10 agenda items for discussion.  Once discussed, all items were returned to the agenda and approved.

• Agenda Item 10 #21-0356  Treasurer Boyle spoke to this item that would allow the MWRD to participate in the federal-state Clean Water State Revolving Fund (CWSRF) program. It  would provide up to $100,000,000 in low-cost financing for local projects.  They are reviewing which projects would be eligible for this grant.
• Agenda Item 36 #21-0331 Authority to increase the contract for reuse of biosolids.  This is an ongoing multiyear contract with Stewart Spreading, Inc.   Commissioner Spryopoulos asked that a more detailed report be given at a future meeting for the specific amounts last year, this year, and future projections. 

Administrative

• Executive Director Perkovich deleted Agenda Item 44 #21-0358 Authority to adopt a policy relating to requests submitted by municipalities on annexation of unincorporated District land. The policy would limit a municipality’s ability to pursue involuntary annexations of private property contiguous to District land.

Stormwater Management

• Agenda Item 45 #21-0254 Authority to enter into an intergovernmental agreement with the Village of East Dundee to allow East Dundee to enforce the Kane County Stormwater Management Ordinance.   This item was deferred from the April 1 meeting.  There was no discussion.
• Agenda item 46 #21-21-0342  Authority to enter into an intergovernmental agreement with the village of LaGrange Park for construction of a permeable pavement reconstruction not to exceed $272,000.
• Agenda Item 48 #21-0344 Approval of an intergovernmental agreement with Park Ridge to help with flooding problems.  A stormwater capture facility will be built.  MWRD’s payment not to exceed $950,000.

New Business

• President Steele announced that the public relations department created an animated video of the book, Where Does It Go.   It will be available on the web site.
• Commissioner Morita announced that MWRD materials are being translated into Chinese.

​Observer - Kathleen Graffam                                             Length of meeting  1 hour 45 minutes

Metropolitan Water Reclamation District (MWRD) Board Meeting 
April 1, 2021 

Board Action
Agenda Items: Commissioners pulled 10 agenda items for discussion.  Once discussed, all but item #34 were returned to the agenda and approved.  

Administrative:
Executive Director (ED) Brian Perkovich deleted item 32 (21-0300). 

• This item was the subject of 3 public comments at the start of the meeting.  Homeowners in the Ropolo subdivision asked Commissioners to vote in favor of Item 32 and end an annexation agreement between Elk Grove Village and the MWRD that would have allowed the Village to use MWRD land to “take our homes.” The annexation involved about 41 acres of MWRD land near the Majewski Reservoir. 
• Language in item 32 required the District in future annexation agreements to limit a municipality’s ability to pursue involuntary annexations of private property contiguous to District land.
• ​ED Perkovich deleted the item prior to public comments, apparently because a letter from an attorney representing the homeowners noted item 32 was not sufficient to meet a court order that required both the termination of the annexation agreement and a disconnection of the private properties from the Village.  

Affirmative Action Goals

• Most of the discussion in this meeting revolved around item 33 (21-0253) with Commissioners asking how MWRD affirmative action goals are enforced in project partnerships.  The MWRD often enters into intergovernmental partnerships to complete infrastructure projects.  
• Item 33 authorized $3 million payment to the Village of Mount Prospect to design, construct, and operate the Aspen Trails’ storm sewer and reservoir project. The Village was unwilling to apply affirmative action goals to the entire project, reportedly because specialized equipment was involved that was difficult to source from minority or women-owned firms.
• Commissioner Corral Sepulveda asked staff if the MWRD requires documentation of good faith efforts to apply the goals in these cases. Director of Engineering, Dr. O’Connor, said no.
• Commissioner Corral Sepulveda noted the Board was about to receive the 2021 disparity study, and asked staff and fellow Commissioners for suggestions on how the District can strengthen affirmative action goals in its intergovernmental agreements.
• ​Commissioner Garcia agreed hiring goals in partnership agreements should be stronger. 
• Commissioner McGowan said “We have a lot of these partnerships.  I’d like to know who the PCE’s (minority contractors) are who are hired, along with the dollar amount they received.   We need to keep up with all of this.  It’s quite a lot of money.”
• ​Commissioners requested a memo from staff showing all partners of intergovernmental agreements, with dollar amounts provided by each partner; identifying the contractors and minority contractors hired and how much each were paid. Commissioners want data to give them a sense of what dollars the MWRD, and its partners, are allocating to minority contractors.  Executive Director Perkovich agreed to provide the memo. 

Stormwater Management

• Item 34 (21-0254) was deferred by commissioner Shore to allow staff time to determine if the MWRD’s stormwater watershed management ordinance was more or less stringent than the one in Kane County.   Item 34 would have allowed the Village of East Dundee to enforce the Kane County ordinance in portions of Cook County.

Executive Session:

• The Board meeting opened at 10:30 am.  At 11:45 the meeting was closed for the purpose of discussing collective bargaining agreements.  The meeting was reconvened at 12:45 pm. 

Observer - Laurie Morse                     Length of Meeting: 3 hours including a one hour executive session

Metropolitan Water Reclamation District (MWRD) Board Meeting
​March 18,  2021 

Agenda items:

• Five items were pulled for further discussion though all were finally approved.
• Item #21-0228 was an increase in a contract for security services at Prairie Plan Site. Staff will look into whether security firm could install nature web cams at this site. These live streams are popular with the public for nature viewing.
• Item #21-0229 was a one day permit for the Friends of the Chicago River for clean-up on May 8 at nineteen locations. The debris boat will assist the Friends in the clean-up.

Stormwater Management:

• Item #21-0239 was an Intergovernmental Agreement with Blue Island to build a bioswale and permeable alley on 119th street. This could capture 64,000 gallons of stormwater. Cost will be $250,000.

This was a short meeting with no public comment, no new business, and no commissioner requests. 

Observer - Peggy Kell                                                    Length of meeting - 42 minutes

Metropolitan Water Reclamation District (MWRD) Board Meeting
February 18, 2021
​         The meeting was held virtually.  All 9 Commissioners were in attendance.

Agenda Items
Several items were pulled from the Agenda for discussion.  After the discussions, all items were returned to the consent agenda and all passed unanimously.

• Items #9  21-0007, authority to advertise a contract for furnishing, delivering and administration of rain barrels, and #32  21-0103, authority to subsidize the cost of rain barrels provoked questions, comments, and suggestions from all Commissioners.   (Both items had had been deferred from the previous board meeting.)  Commissioner Sepulveda questioned whether the program was meant to be for public education or for storm water management.   Commissioner Shore asked if staff had considered subsidizing other types of installations for capturing storm water, such as water gardens.  Commissioner Spyropoulos was interested in discussing other kinds of price reductions by age or by impact.  Commissioner Davis pointed out that there is urgency to the matter because of the increasingly wet springs this region has recently experienced.   All commissioners  support the rain barrel program and the items were sent back to the Agenda to be passed in its current form with tracking information on distribution and installation to be gathered and available in the 4th quarter this year. 
• Item #21  21-0158, authority to increase purchase order with AT&T for point to point communications:  Commissioner Davis noted that the Board receives frequent requests for AT&T services, and because they see these requests only incrementally they don’t know what the total annual cost is for AT&T, even though it is a “big ticket” item.  Executive Director Perkovich stated that the cost for AT&T services is approximately $2.3m annually.  He further explained that the staff is in the process of negotiating two RFPs with AT&T:  Agenda item #7 for mobile data and cellular communications, which will replace item #22, and #8 for point to point and internet services, which will replace items #21, #23, and #24, all of which authorize increased payments to AT&T.  When the new RFPs go into effect, the Board will see requests for a 3-year period instead of the frequent incremental items like those on today’s Agenda.  Requests for services will be bundled into the RFPs, increasing the District’s leverage in negotiating for possible price reductions; the budget will be stabilized and there will be fewer unplanned costs.  

Stormwater Management

• #29-21-0153    Authority to approve, execute and make payment to the owner of 2001 W. Cermak Rd. in Broadview for permanent and temporary easements in connection with the Addison Creek Channel for $124,370.40.
• #30-21-0154    Authority to pay final just compensation of $1,114 through summary judgement in an eminent domain lawsuit, from the Stormwater Management Fund.
• #33-21-0168    Authority to enter into an intergovernmental agreement and payment not to exceed $165,000 to the Village of Elmwood Park for the construction, operation, and maintenance of the Elmwood Park Stormwater Treatment Train [also known as Treatment Practices].

Commissioner Requests (by Agenda Item)

• #21 Commissioners Davis and Spyropoulos requested a  summary report of the services the District utilizes under the AT&T contract and the associated costs to the District.
• #9 Commissioner Shore requested staff look into the possibility of incorporating installation to the furnish and deliver contract in order to ensure the implementation of the District’s rain barrel program as intended by the Consent Decree.  Commissioner DuBuclet requested including community engagement as part of the Strategic Plan.
• #32 Several Board members requested data collection and analysis of the amount of rain captured through the District’s rain barrel program. The analysis should also be used to make the necessary changes to the implementation of the program in the Strategic Plan.  Commissioner Morita requested to see the survey questions before the updated program is posted on the website.  President Steele requested all information used in the past rain barrel program be provided for the new Commissioners.  Commissioner McGowan requested a memo on the past Consent Decree.

Ann Bolan, Observer                                            Length of Meeting:  2 hours, 30 min.