Category: Bio Solids

Skokie Sports Park Allowed to Sell and Consume Alcohol on Premises

9/13/2020

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Metropolitan Water Reclamation District (MWRD) Board Meeting
September 3, 2020

Agenda Items

All agenda items approved except for three items that are listed below. Resolution honored Robert Johnson for his work with STEM and Future Cities engineering programs. You can see him on YouTube.
Resolution honored the 19th Amendment Passage, 100 years ago.
Resolution honoring Sister Jean on her 101st birthday. Older than the amendment!
Item #23 -It was emphasized that the seal coating for roads and patching, contains no coal tar.
Item #49 - 87% of the levy has been collected. The Assessor will put in a Covid equalizer for the 2021 budget process.
Item #53 - The Skokie Sports Park will be able to sell and consume alcohol on the premises. MWRD gets 25% of sales.

Stormwater Management

Items #56 and #57 extended the Green Alley Program in River Grove and Skokie. It was emphasized that the Villages maintain the local projects but if maintenance is found to be lacking, MWRD will step in to fix it. The Village would then have to reimburse MWRD for the cost of this maintenance.

Deferred or Deleted Agenda Items

Item #15 (rescinding of contract for native landscape areas maintenance) was deleted before the meeting.
Items #18 (affirmative action questions on contract advertising for marketing of biosolids) was deferred. It has been difficult to find subs that are qualified to sell the biosolids.
Item #32 (more discussion needed on purchase order with firm that was to do the Affirmative Action Ordinance Disparity Study) was deferred.

Observer - Peggy Kell Meeting Length: 2 hours 15 minutes

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MWRD Receives Positive Retirement Funds Report for 2019

8/9/2020

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Metropolitan Water Reclamation District (MWRD) Board Meeting
August 6, 2020

Retirement Fund Report:

Item 48, 20-0636: Had a 18.3% return on investments last year, putting it well above average. Fund is at the highest valuation ever. However, payments out exceeded contributions by existing employees. Given that employees being hired now pay in lower contributions (and in turn will receive lower payouts) than those who are now retiring, expect that payouts will continue to be higher than contributions in the foreseeable future. Why returns on investment are so important. Good that the Board has been authorizing additional payments, such as the extra $20 million in March this year, to help shore the Fund up. For 2020, reported that at the end of the 1st quarter, the Fund was down by 17%, but has recovered much of the loss during the 2nd quarter. Now at minus 3.6%.

Some Items Passed with Discussion:

Item 49, 20-0590: Added Juneteenth to the list of days that an employee can select from to use as an “Additional Holiday.”
Item 51, 20-0521: Authority to commence statutory procedures to lease 5,097+ sq.ft. of District land located on southeastern bank of Collateral Channel at 3152 S. California, Chicago. Deferred from July 16 mtg to allow neighborhood groups to weigh in. Richard Golf from Lakeshore Recycling System reported during the Public Comment Period that the company had met with neighborhood group and had meeting scheduled with Friends of the River. Ald. George Cardenes (12th ward) spoke in support. Comm. Davis asked that contract include a provision that lessee will comply with all state and federal requirements, including those regarding emergency planning; that emergency contact information be posted at the site in both Spanish and English; and that the lessee have a Spanish-speaking person available.
Item 54, 20-0648: Authorization to declare as surplus and not required for MWRD use and sell to the Illinois Department of Transportation 0.15 acres located south of the Cal-Sag Channel in Alsip, Illinois. During Public Comments, Friends of the River said that it wants to make sure that this sale would not adversely impact the long-term goal of connecting 2 channels of water. Comm. Garcia pointed out that if MWRD doesn’t sell, IDOT can instead use eminent domain to acquire.
Item 57, 20-0623: Intergovernmental agreement with Cook County Forest Preserve for a green infrastructure retrofit of a parking lot in unincorporated Proviso Township. The permeable pavers and bioretention areas to be constructed are expected to mitigate flooding in the area. MWRD contributing a little less than half ($203,107) to the total expected cost of $486,215. Comm. Garcia asked about participation goals by the Forest Preserve, which are actually higher than the MWRD’s with respect to MBE/WBE. Comm. Garcia wants to have a separate discussion in the future on the MWRD requiring other entities to use the MWRD goals, if the other entity’s goals are not higher, for the entire project, not just for the amount contributed by the MWRD, as currently provided.

Items to Watch for at Future Meetings:
Items Deferred:

Item 18, 20-0622: Authority to advertise for professional services to market EQ (Exceptional Quality) Biosolids. Comm. Garcia continues to be troubled that the District doesn’t have a single person/department overseeing a comprehensive strategy for dealing with bio-solids. Also troubled by the lack of participation goals and would like an estimated return on investment. Other Commissioners wanted to move forward because MWRD does not have marketing expertise and needs help, particularly given the elimination of trade shows due to COVID. Comm. Morita also asked for staff memo to be prepared on where the District is with regard to the bio-solid program.
Item 30, 20-0602: Authority to award contract to furnish janitorial supplies. Comm. Garcia deferred and wants to know how many MBE/WBE, etc. entities participated and whether other government entities have goals for this kind of contract. President Steele pointed out that this is a “furnish and deliver” contract which, under current Board rules, does not need participation goals. However, this is part of the ongoing discussion regarding a possible modification of the Affirmative Action Ordinance.

Items Deleted:

Item 11, 20-0591: Authority to advertise for professional services to conduct facility needs studies for Hanover Park and Lemont Water Reclamation Plants. Comm. Shore concerned that it has only been 10 years since the last Master Plan and Executive Director agreed that normally would expect a Master Plan to have a useful life of at least 20/30/40 years. But main issue is the Comm. Shore wanted the scope to be expanded to include study of inflows during rain events. Deleted, rather than deferred item so that scope could be expanded (which may also impact cost).
Item 27, 20-0631: Authority to issue purchase order for creation of Stormwater Master Plan for Avalon Park, Englewood, Greater Grand Crossing, and South Shore Study Area. (Deleted by Exec. Director, no discussion.)

Potential Amendment to the Ethics Ordinance:

Comm. Davis said at the end of the meeting that he has heard from a number of non-profit groups that do not lobby for themselves, but for the public good, that they are being hurt by being treated as “lobbyists” and required to pay fees under the current Ethics Ordinance. He would like to fine-tune the ordinance, but wants to have a Study Session at least 30 days after any proposed amendment to allow time for public comment.

Length of Meeting: 4.5 hours (including 70 minute Executive Session before last hour of meeting)

Observer - Priscilla Mims

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Non-Profit Groups Urge MWRD Board to Modify Proposed Ethics Ordinance

1/16/2020

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Metropolitan Water Reclamation District (MWRD) Board Meeting
January 9, 2020

The League of Women Voters of Cook County and Friends of the River both spoke in favor of modifying the proposed ethics rules the MWRD is in the process of trying to strengthen. The Ethics Ordinance had been pulled from the agenda due to letters sent by the League and other groups to commissioners, according to Commissioner Cam Davis, so that better language could be used to distinguish commercial interests from public advocacy interests.

The board recognized the plight of Puerto Ricans without drinking water and electricity after earthquakes. Commissioner Garcia had been in touch with his mother in Puerto Rico.

Board Items Discussed and Approved:

A software expenditure was discussed by Commissioner Shore as being very important for the security of a public infrastructure entity like MWRD especially with regard to current events with Iran. Mimecast is a security software that is used to protect public computer systems. She noted it was a small amount of money to pay for computer security. (Agenda Item 19)
Commissioner Garcia asked why MWRD would charge a small farm for use of MWRD land and bio-solids in Blue Island. Due to an ordinance, when a farm wants to sell its produce the MWRD is required to charge the entity rent. (Agenda Item 32)

Agenda Items Deferred or Deleted

Commissioner Davis asked that Bio-Solids Farming contract bids be made smaller so that smaller and minority companies would be able to bid on the contracts. He noted that many small non-profit farms are unable to bid on large contracts due to lack of scale. His argument was noted and future contracts will be smaller. (Agenda Item 13)
An item regarding the furnishing and delivery of liquid carbon dioxide to the Stickney Plant was deleted by the Executive Director. There was no discussion of this item. (Agenda Item 28)

Observed by Amy Little [by video] Meeting length - approximately 50 minutes

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Phosphorous Technology Research Project Discussed at MWRD Board Meeting

11/26/2019

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Metropolitan Water Reclamation District (MWRD) Board
November 21, 2019
All commissioners were present, and there were no executive or study sessions.

Board Discussion/Action:

Authorization to amend the Master Agreement with the Board of Regents of the Iowa State University to extend the agreement termination date from December 31, 2019 to December 31, 2020. (Agenda Item # 10 - 19-1122) Approved

Commissioners Davis, McGowan, Garcia and Shore pulled this item for discussion.
Commissioner Davis asked how this research, if continued to be authorized, will be used at the O’Brien Plant.
Tom Kunetz, Asst. Director Monitoring and Research, explained that this new phosphorous technology will recover nutrients and place them back in the cycle. It will also replace the use of petroleum products and is more sustainable. Fertilizer pellets may be created in the future from the collection. This contract has been active since 2014. Phases one (three foot high) and two (six foot high) systems were completed. Phase three required a ten foot tall system that would reduce the footprint at the O’Brien Plant that has limited space. This system failed and was redesigned causing a nine month delay. The more robust system is now up and running.
Commissioners du Buclet and Garcia asked if using in-state universities with similar advances had been explored. Executive Director Perkovich stated that University of Illinois, Northwestern, and University of Chicago have been used for other research.
Mr. Kunitz explained that this is technology invented by a professor at Iowa State who holds the patent for his technology. A University of Illinois Professor did develop a system using suspended matter but this was not found to be practical.
Commissioner McGowan asked about the cost during the 9 months while the phase three system was broken down. Mr. Kunetz explained that the cost was for the personnel required for the system redesign.
Commissioner Shore asked if this new ten foot system required more energy. Mr. Kunitz responded that yes, it required a little more but used single digit horsepower.
Commissioner Shore asked: Will the district benefit from or be able to be part of any patent that results from this technology or if it moves to market. Mr. Kunetz responded that during the process our staff in conjunction with Iowa State had discovered a different application for this process. A joint patent application is pending. If it goes to market, there will be benefits.

Commissioner Davis questioned the $86,000 membership dues to National Association of Clean Water Agencies (NACWA) and how we benefit from our association with them. (Agenda Item # 12 -19-1135) Approved

Executive Director Perkovich said that staff is involved in national committees with NACWA on bio-solids issues. They also help to keep abreast of issues, lobby congress to protect our interests, and are in contact with the EPA.
Commissioner Davis requested a list of coalitions, councils and associations the MWRD belongs and to whom it pays dues.
Commissioner Garcia questioned the make up the NACWA Board of Directors; i.e., does it include minority members. Executive Director Perkovich explained there are 33 board members representing agencies across the country. Members are chosen from the Executive Directors of Waste Management Agencies.

All Consent Agenda Items 1- 46 were approved with the exception of Item 43, which was removed by the Executive Director.

Observed by: Pat Lind Meeting Length: 60 minutes

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MWRD Board Meets with Departments Regarding Proposed 2020 Budget

11/23/2019

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Metropolitan Water Reclamation District (MWRD) Commissioners
Special Meeting of MWRD Committee on Budget and Employment
November 7, 2019

The Committee met to consider the Executive Director’s 2020 Budget Recommendations contained in the October 15 book, along with the proposed changes submitted by the Executive Director on October 30, 2019. The initial recommendations and the changes may all be accessed at http://mwrd.legistar.com/calendar.aspx and clicking on the “meeting details” for the entry for this Nov. 7 meeting. The Recommendations as amended were accepted.

Next Steps in Budget Process:

Public Hearing on Dec. 5 at 2 pm
Special Board Meeting on Dec. 12 at 10:30 am to consider further amendments and adopt budget
Board Meeting on Dec. 19 at 10:30 am to consider any further, and final, amendments

Budget Overview (reflecting changes):

Total proposed budget of $1.089 billion, a decrease of 10.9% from 2019.
Total proposed tax levy is $652.6 million, an increase of 1.4% from 2019.
Number of employees (Full Time Equivalents, or FTEs) are 1,953, down by 14 from 2019.

The Commissioners heard from representatives from each MWRD department who presented the overview of that department’s proposed and 2019 budget and employee count, the 2019 operational highlights, and the primary initiatives for 2020. Their slide presentations may also be found at http://mwrd.legistar.com/calendar.aspx. Only a few of the Commissioners asked questions. Here are some of the highlights:

Maintenance & Operations will be issuing a Request for Proposal (RFP) for marketing and developing biosolids. Plan to hire an outside firm rather than add staff because need to fine new outlets. The changing weather that is bringing more rain increases the costs to the District.
Engineering plans to review contract language and requirements to see if more bids for RFPs might be obtained to ensure the MWRD is getting the most favorable prices.
Stormwater Management averages only 37 days after submission to issue permits. In 2020, the plans are to continue the Addison Creek Reservoir construction and award the Addison Creek Chanel Improvements project to reduce overbank flooding. Commissioner Shore said she remains concerned that the MWRD has had problems spending all of the tax levy for the Stormwater Management Fund in past years, though it appears that that will be done in 2019. She wonders if consideration should be given to contracting outside of the District if Staff cannot generate enough projects internally.
The Monitoring and Research Department had a long list of accomplishments for 2019 and a number of new projects for 2020. The Director explained that the employees are now organized by programs and projects, rather than particular specialties. In the past, if you were in the soil area, you only worked on soil-related projects. This new organization means they can work more efficiently and so will be able to eliminate 6 unfilled positions.
The Law Department expects that the revised Ethics Ordinance will be ready before the end of 2019. Commissioner Davis raised the idea of the Board hiring its own attorney. The General Counsel responded that that could be done, but the Law Department’s client is the MWRD, and the Board is part of the MWRD.
The General Administration Budget is up by $2.8 million over 2019; $2.4 million of which is proposed for a 2% increase in the salaries of non-union employees. Low-flow toilets were installed in the main MWRD building in 2019. Already in 2019 the prescription drug collection program has exceeded the number of pounds of drugs collected and disposed of in 2018.
Public Affairs helped create a road show to celebrate the 130th anniversary of the MWRD, and has a new storybook for children called “Where Does My Poop Go?”!!!
Commissioner Shore asked the Director of Information Technology whether there is a need for a Chief Information Security Officer. Director Sudduth said that he is going to try to recruit someone who could help fill that role, but there is a great demand for qualified people in the private sector at higher salaries He may also look to outside services.
Human Resources has an RFP coming for a compensation and benefits study to be completed in 2020. Commissioner Shore asked that the staff advise what the impact on the budget the parental leave policy has had.
During 2020 the Commissioners and staff will embark on a new 5-year strategic plan.
Commissioner Shore asked whether the MWRD should consider seeking legislation from Springfield that would permit the District to contribute larger amounts to the Pension Fund, particularly when the District has one-time revenues, such as the TIF-surplus that the City of Chicago is releasing to the MWRD and the other government entities.

Observer: Priscilla Mims

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MWRD Corporate Boundaries Criteria for Participation in Green Infrastructure Projects to be Reassessed

10/28/2019

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Metropolitan Water Reclamation District (MWRD) Board Meeting
October 17, 2019

Items Discussed and Approved:

The board approved Item #46, 19-1027 granting staff the authority to negotiate intergovernmental agreements to assist 20 local municipalities and other governmental organizations with Green infrastructure projects. However, commissioners Garcia and Shore asked why some County municipalities could not participate and were told that they were outside the “corporate” boundaries. The MWRD corporate boundary is defined by its sewage treatment service which includes 95% of Cook County. However, its Stormwater Management Authority covers 100% of Cook County. Chicago Heights and Barrington projects were denied because they are located outside of corporate boundaries. Staff was asked to take another look at the roadblocks to participation as it seems unfair to these commissioners that these covered communities cannot participate because they are not in the defined corporate boundaries. Commissioner Davis requested methodology for granting projects be more equitable for underserved communities.
# 11, 19-1007 Board approved an increase of 100% for the cost of digging the TARP gate at the O’Brien plant. Depth is currently at the mezzanine level. Commissioner Spyropoulos asked if there might be another increase as they go even deeper. Answer: another change order may be needed and costs might rise.
#14, 19-0980 Authority to advertise contract for enhancements to the District’s new website. Commissioner Garcia asked that The Board be provided the list of enhancements and asked if this site will be fully functional in Spanish (not google translate).
#18, 19-1005 Authority to advertise for Safety Consulting Services on best practices. The District has put in place a newly appointed safety manager for 2020, Ed Carpinski.
#40, 19-1033 Approval to pay a Chicago Defender Invoice - Commissioner Garcia asked about using the Chicago Reader instead of the Chicago Defender that will cover 9 newspapers in print and digitally. Commissioner McGowan reminded the board that the Defender is used specifically to reach the African American community. Staff to look into the Chicago Reader.
#42, 19-1040 Report on Worker’s Compensation claim settlements. Commissioner Spyropoulos requested a report on correlation between safety prevention and workers compensation percentages for the last 3 years. Commissioner Shore asked if there was a remediation plan for unsafe transportation issues. Answer: YES.
#44, 19-1012 Report on Green Infrastructure. Commissioner Shore inquired if the Board receives an annual report in addition to required Consent Decree quarterly reports on green infrastructure projects. Guidance for where these projects are located was requested. What metric is used for the success of the locations where they have been installed? Ans: NA
#45, 19-1026 Authority to enter into a feasibility cost sharing agreement with the Army Corps of Engineer’s for a limited reevaluation of the Upper Des Plains River and Tributaries Study in the amount of $99,998. Concern centers on the Foxcom water diversion request.

Items Deleted from the consent agenda:

#13, 19-0937. Bagging services for the Stickney plant composted Biosolids. Deleted as decision was made to have bagging done on site rather than by a contractor. Item pulled until costs associated with decision can be brought to the board.
#24, 19-1014. Purchase order request for the delivery of Rock Salt. Commissioners asked that other options be evaluated for safety and cost criteria - staff reported that there has been little success in other areas of the country with alternatives that are environmentally safer. A question was raised over whether the cost of the $500,000 legal fees associated with the use of salt was factored into the evaluation of cost and safety. There is enough salt on hand for the early winter months.
#27, 19-1017. This was a request to issue purchase orders to furnish and deliver odor control chemicals and a delivery system from a new vendor. However, in public testimony, Mr. Nick Leonis of D3W Industries serving the Calumet plant since 2014 asked that this item be eliminated because the product chosen does not meet specifications. The Executive Director had already deleted the request for further evaluation, and Commissioner Shore requested a memo from D3W explaining the irregularities they have identified in the testing methodology of the new vendor.
#34, 19-1000. Without comment this authority to decrease a purchase order and amend an agreement with the University of Illinois to conduct four years of research of the use of perennial riparian grass buffer strip at the Fulton County site was deleted by the Executive Director.

Item Deferred:

#32, 19-0932 Garcia asked for a second deferment to increase a purchase order from $224,668 to $244,668 for Legal Services for Workers’ Compensation Defense. He asked for a complete list of law firms with whom the District has contracted for services.

New Business:

A 2021 Strategic Business Plan Committee has been formed including Commissioners Shore and Garcia, Executive Director Brian Perkovich, and department heads, Marianne Boyle, Susan Morakalis, John Murray and Catherine O’Connor

To view meeting agenda click HERE

Observer - Patricia Lind Meeting Length: 2 hrs. 30min

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Skokie Sports Park Allowed to Sell and Consume Alcohol on Premises

MWRD Receives Positive Retirement Funds Report for 2019

Non-Profit Groups Urge MWRD Board to Modify Proposed Ethics Ordinance

Phosphorous Technology Research Project Discussed at MWRD Board Meeting

MWRD Board Meets with Departments Regarding Proposed 2020 Budget

MWRD Corporate Boundaries Criteria for Participation in Green Infrastructure Projects to be Reassessed

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