Special Cook County Board and Finance Committee Meetings
November 16, 2023

Completing a process that began this summer, the Cook County Board unanimously passed a budget for fiscal year 2024 totaling $9.26 B on November 16, 2023.  This budget contains no increases in taxes or fees.  It does continue to utilize ARPA funds of about $682 M, mainly for special programs, as opposed to ongoing operations.  However, as part of this budget, the County has also begun setting aside some funds for future use to continue those ARPA programs that are deemed most beneficial beyond 2026, when no further ARPA funds may be spent.  See the Observer Reports on the Budget meetings that were held on October 24 thru 26 that are posted on this web site for more information about the initial proposed budget. The 2024 fiscal year begins December 1, 2023.

Amendments to the Original Budget Proposal
The $9.26 B budget passed reflects an increase of $126 M over the initial budget proposed by President Preckwinkle in October as a result of 7 of the 22 amendments approved at the Finance Committee meeting:

• $100 M comes from allocating more of the excess in the Fund Balance at the end of FY2022 for a new Disaster Response and Recovery Special Purpose Fund that was approved at the Special Board meeting immediately prior.  Monies from this fund may only be used after a Disaster declaration at the County, State, or Federal levels.  (23-5710)  
• Pursuant to Budget Amendments #6, 7, and 8, $70 M of the total $100 M for this new Fund is allocated for new arrival health care costs which are over and above the $24 M already in the budget; $20 M is allocated for Suburban local governments’ costs in dealing with disasters, including support for new arrivals; and $10 M is allocated for disaster response and recovery due to events in FY2024.  These amendments drew the most discussion, with Commissioner Gainer asking questions as to how and who would determine when funds were to be expended, particularly with regard to funds to local governments.  The Director of Emergency Management and Regional Security and the Chief Financial Officer, in consultation with the President, will be making the determination. Quarterly reports will be provided to the Board on any such expenditures.
• Other additions to the budget are $17.5 M for capital expenditures (Amend. #5); $5.2 M from Special Purpose Fund Balances to increase expenditures from those funds in 2024 (Amend. # 2); $2.6 M in additional grant monies were identified (Amend. #4); and $818,918 from collections of special assessments on property taxes for C-PACE, which allows property owners to finance the cost of energy or other eligible improvements up front, with payback through a special assessment on their property taxes (Amend. #13).

In addition to these Amendments which increased the overall budget, other amendments moved dollars around from original line items.  Those amendments include;

• Adding a Manager of Purchasing & Operations and 3 administrative assistant positions (one for each Commissioner) to the Board of Review.  (Amend. #15)
• Adding a Special Assistant for Legal Affairs under the Office of the Secretary to provide legal assistance to the Cook County Commissioners.  (Amend. # 17)
• Increasing funding by about $1 M for Doula/Social Support Services in Cook County Health to improve maternal morbidity/mortality rates for women. (Amend. #19).  Several people spoke and submitted public comments in support.
• Adding dentistry positions for the Oral Health Program under Cook County Health that visits the clinics.  (Amend. #20)
• Funding the new ARPA program for the Food for Medicine initiative that was approved at the prior day’s Health & Hospitals Committee meeting.  (Item 23-5723 and Amend. #18)
• Adding $900,000 to the Veterans Assistance Commission. (Amend. # 9)

Public Speakers at the beginning of the Special Board Meeting included

• Sarah Wetmore, Acting President of the Civic Federation, said it supports the budget, but expressed the following concerns:  (1) the General Fund’s increasing reliance on sales tax revenues; (2) the County’s staffing shortages which result in higher costs for contractual services; (3) the need for a unified property tax office; (4) the high costs associated with unincorporated areas within the County; (5) the need for Cook County Health to increase transparency by reflecting the full County monetary support (such as for pensions) in its budget.
• Appleseed expressed concern over the continued use of electronic monitoring, which Appleseed equated as almost as problematic as incarceration in jail.  Appleseed reminded the Commissioners of Appleseed’s report earlier this year which contained a number of recommendations that have thus far not been implemented.
• Two speakers also spoke against increasing the Sheriff’s budget to provide mental health services, arguing those should be provided under other auspices.  As one speaker put it, you shouldn’t have to go to jail to receive such services.
• Another speaker spoke against the Board of Review budget.

Observer:  Priscilla Mims

Cook County Board Finance Committee Departmental Budget Hearings
October 25, 2023  - morning session

​Clerk Of The Court—Iris Martinez
2024 Total:  $135,144,132                          2023:  $127,821,336
2024 FTEs:  1,429                                        2023:  1,509

​Following are some key items from this meeting:

• there is a reduction in staffing even though 200 new employees were hired
• following requirements of Shakman decree and are out from court supervision
• evictions, expungements, and victims of violence categories are all up in workload
• Odyssey technology program which allows easier access to information by users, more efficiency was completed in August 2023
• customer service center is very “efficient” and took more than 106,000 calls since June
• developed a domestic violence safe space area for victims to meet with advocates—Markham location for mostly the southern parts of county
• 189 vacancies
• continuances of court cases are tracked, but the coding for why these cases are not completed is very complex.  Pre-trial Fairness Act codes are also being added—will be done in 4-6 weeks
• Commissioners wanted to know reasons for continuances and why technology wasn’t being used by the judges  (input on computers rather than handwritten notes by the judge which can’t always be read clearly, thus mistakes) 

Secretary To The Board—Lynne Turner
2024 TOTAL:  $2,155,000                            2023:  $2,045,000
2024 FTEs:  12                                                    2023:  12

Following are some key items from this meeting:

• 5 positions vacant; only have 7 current employees
• budget increase due to salary increases
• Comm. Degnen wants a legal advisor for the Board and will bring an amendment forward to add this position  (NOTE: this issue was brought up years ago and then never followed up on)
• new Board room will be ready Dec., 2024 with ADA compliance, language translation services, all new equipment
• two improvements are use of QRC code to access agendas (less paper) and closed caption on screens by the end of 2023

Sheriff—Tom Dart
2024 Total:  $708,458,429                                 2023: $674,966,716
2024 FTEs:  5,744   (a decrease)                      2023:  5,839 

Following are some key items from this meeting:   

• budget increases due to parental leave, salary increases, overtime, COLA
• Sheriff office still policing or aiding several towns and parts of Chicago—full time in Ford Hts. and Austin neighborhood
• in River North of Chicago—retail theft work, 
• 1,000 guns taken off the street, go after revocations of Firearm Owner Identification Cards (“FOIDs”)  but doesn’t have the staff (only 8) to do this completely (38,000 revoked FOIDs in Cook County with 30,000 not in compliance)
• working with FBI on carjackings and car stealing which is the worst in the country; only 20% of carjackers are arrested and 60% of those are juveniles; many repeat offenders
• Sheriff has developed many special programs to help detainees with mental, drug and behavioral issues; job help, etc.
• jail programming is high but if defendants are released, there is no service for them; those on electronic monitoring also don’t get these services
• currently 4,860 detainees in jail and 1,800 on Electronic Monitoring (“EM”)
• state law requires EM defendants to have 2 days per week unmonitored.  5% of EM people (166 this year) commit additional crimes on these unsupervised days;  0% on fully monitored days
• has difficulty filling correctional worker positions; has full staffing (35-40) of social workers
• every commissioner who spoke praised Sheriff for his programs and advancements that are one-of-a-kind in the country
• Sheriff is also concerned about the delays in trials, causes problems in the jail too.  It is up to the judiciary to fix this.

Karin Hribar, Observer

Cook County Board Finance Committee meetings with:

• Cook County State’s Attorney
• Cook County Board of Review
• Cook County Treasurer
• Chicago Board of Elections
• Cook County Land Bank
• Cook County Veterans Commission

October 26, 2023

Cook County State’s Attorney (Kimberly Foxx)
Proposed 2024 Expenditures:    $292.7 M    2023:  $195.1 M
   General Funds:                                          $132.9 M    2023:  $127.8 M
   Special Purpose Funds:                          $  26.1 M    2023:  $  23.2 M
   Restricted (Grants):                                  $  43.8 M    2023:  $  44.2 M
2024 Total FTEs:                             1,441.0    2023:  1,470.0
   General Funds:                                             1,244.2    2023:  1,244.0
   Special Purpose Funds:                                 39.0    2023:       43.0
   Restricted (Grants):                                         157.8    2023:     183.6

Following are some key items from this meeting:

• State’s Attorney (“SA”) Foxx reported on the experience since “no cash bail” was implemented in September:  650 requests for detention have been requested and 60% have been granted by judges at detention hearings (mainly for charged crimes of domestic battery, murder, attempted murder, and vehicular hijacking); and the jail population for those charged with non-violent crimes has been reduced by 20%.
• While SA Foxx would welcome more attorney positions, she stressed what would be more useful are more support staff – The standard would be twice the number of attorneys, but rather than having the 1600 support positions that the standard calls for, under the 2024 budget, there will be 350 (up from 300 in 2023).  She said that attorneys are spending time doing tasks that support staff would do – including making copies.  Thus, adding more support staff would increase the productivity of the attorneys and help with retention.
• SA Foxx also reported that 240 wrongful convictions have been vacated.

Cook County Board of Review (George A. Cardenas, Samantha Steele, Larry R. Rogers, Jr.)
Proposed 2024 Expenditures:    $20.1 M    2023:  $18.0 M
   General Funds:                                        $19.6 M     2023:  $18.0 M
   Special Purpose Funds:                       $  0.5 M     2023:  $  0 
2024 Total FTEs:                              163      2023:  157
   General Funds:                                            163        2023:  157

Following are some key items from this meeting:

• Looking at the numbers above, the Board of Review (“BOR”) has 6 new positions, but it was said that there are 8 new FTEs:  6 analysts (split between District 1 and 2 Commissioners, who have fewer analysts than District 3) and 2 tech people.  The BOR wanted 38 new positions.  Currently, the BOR is requesting that the budget be amended to add 5 more:  3 analysts to deal with appeals at the Property Tax Appeals Board (where all the governments which receive property tax funds have exposure of up to $500 M should those appeals be granted), plus a Director of Communications and a Manager of Operations & Purchases.  The BOR is also seeking $100,000 more for non-personnel expenses.  The BOR said that the standard is to have 1 analyst per 2,000 parcels; at the BOR there are 38-40 analysts working 400,000 parcels.
• Comm Degnen said that the rate of appeals from assessments is 5% nationally, but Cook County is an outlier with 30% of the initial assessments appealed.  BOR Comm. Steele said that for many years people in Cook County have been told they should appeal and changing that culture is difficult.  Appeals can be done at the Assessor level first, and then at the BOR.  In response to a question from Comm. Anaya, 44% of the residential appeals at the BOR resulted in reductions totaling $468 M, and 30% of the commercial appeals totaling $5.6 B.  
• Comm. Degnen also raised the issue that the Assessor and BOR use different criteria for assessing commercial properties.  Comm. Steele said that the Assessor looks at the value should the property be sold, while the BOR also looks at the actual expenses and vacancies at those properties, which means the BOR uses a “loaded CAP rate” that the Assessor does not.  That is one of the issues being discussed by President Preckwinkle’s task force on the property tax system.
• Comm. Steele said that the District 2 analysts are using a program to do an initial review that is currently not being used by the other two districts.  District 2 also has implemented standardized procedures for analyzing appeals.  Comm. Britton encouraged all to take as much subjectivity out of the appeals process as possible.  
• Comm. Degnen called on the BOR to present separate budgets in the future:  one for each district plus a 4th one to cover costs that pertain to the BOR as a whole.  This would be similar to what the County Board has, with separate budgets for each Commissioner.

Cook County Treasurer (Maria Pappas)
Proposed 2024 Expenditures:    $15.5 M    2023:  $13.5 M
   General Funds:                                      $   0.7 M    2023:  $  0.7 M
   Special Purpose Funds:                        $14.8 M    2023:  $12.8 M
2024 Total FTEs:                            76.0       2023:  75.5
  General Funds:                                            6.0        2023:    7.0
  Special Purpose Funds:                         70.0        2023:  68.5

Following are some key items from the meeting:

• Treasurer Pappas said that in 1988, office had 250 employees and if same number today, budget would have been $59.6 M.  Instead, today have 59 filled positions and budget is $15.5 M, with 95% of that funded by commercial user fees (in the Special Purpose Funds). 
• Web site getting 5.7 M page visits through Oct. 1 of this year.  Can see from the site that there are $84 M of duplicate and overpayment refunds that taxpayers can apply for online.  Also, about 30,000 seniors could save $34 M if apply for exemptions, which can be done through a link on web page.  Web site can be used through 133 different languages. www.cookcountytreasurer.com. 
• Treasurer Pappas says she led reforms that slashes interest rates on late property tax payments from 18% to 9% per year; that closes loopholes that have allowed tax buyers to reduce governments tax receipts by $40 M each year; and that provides new tools to get chronically tax delinquent properties to new entities so the properties may be more quickly put back to use.
• Treasurer Pappas also touted the studies that have been done by her staff, as well as the new Artificial Intelligence group that she is in the process of creating.  She has tasked the AI group to enhance the phone system for use in 120 languages to obtain tax history of properties for 20 years. 

Chicago Board of Elections (“BOE”) (Charles Holiday, Jr., Executive Director)
Proposed 2024 Expenditures:    $26.4 M    2023:  $ 1.7 M  (all Election Fund)
2024 Total FTEs:                              4.0        2023:  4.0
   
Note:  The Chicago Board of Elections runs elections in the City of Chicago, while the Cook County Clerk is responsible for elections in suburban Cook County.  A portion of the funding for the Board of Elections is paid for by the City of Chicago, including the cost of all but 4 of the employees of the Board.  Cook County pays the costs of the 3 Election Board Commissioners and the Executive Director each year.  A much greater amount is allocated by Cook County to the Board of Elections during even years to cover a little less than half of the costs of the Primary and General elections. The proposed 2024 budget at the City for the Board is an additional $34.5 M.

• BOE has purchased new e-poll books for the 2024 elections to check voters in.  BOE is working on recruiting and training election workers, and making plans to handle the expected increase in voters utilizing early voting and vote-by-mail options.  Currently, there are 130,000 signed up for the permanent vote-by-mail registry, and many more are expected to sign up in 2024.
• Comm. Britton asked if BOE and County Clerk have come up with a single web page location where voters could go to see combined totals for both Chicago and Suburban Cook where districts overlap.  The answer is no, not yet. 
• Comm. Degnen said that the early voting site in her district had long lines the last few days of Early Voting and asked if more sites could be added so people would not be discouraged from voting.  Mr. Holiday said that would entail additional money, which the City Council was not willing to provide.  However, he stressed that people can go to any Early Voting site to vote.  

Land Bank Authority (Jessica Caffrey)
Proposed 2024 Expenditures:    $  7.0 M   2023:  $5.4 M
   Special Purpose Funds:                         $  6.3 M    2023:  $5.0 M
   Restricted (Grants)                                  $  0.7 M    2023:  $0.4 M
2024 Total FTEs:                               18       2023:  15
   Special Purpose Funds:                               18        2023:      15

Following are some key items from this meeting:

• Ms. Caffrey said that this agency is the largest of this type in the country based on geography.  Over the last 10 years, 1,700 vacant properties have been put back on tax rolls, $20.8 M unpaid taxes have been recovered, and $186 M have been added to community wealth – looking at the value when the properties were sold to the Land Bank vs. the value when the Land Bank sold.
• The goals are to (1) grow home ownership, (2) build community wealth, (3) acquire vacant properties, and (4) reduce its “aged” inventory (held more than 2 years) by 15%.  Said that 2023 was the first year that more properties were sold (594) than acquired (441).

Veterans Assistance Commission (Agency Head, Maj. Deanna Love, USA, ret.)
Proposed 2024 Expenditures:  $1.14 M  (all General Funds)
2024 Total FTEs:  11.0
This Commission was reorganized as a result of a new state law and related County ordinance, which is why no information for 2023 is provided.

• Said proposed budget will allow staff to increase from current 4 positions to 11.  Budget also provides money to increase space for this staff to provide service to veterans. Plan to introduce new services to veterans, which will also lead to economic benefits to Cook County as a whole.
• In response to questions from Comm. Lowry and Anaya, said that services are provided for those on a needs-tested basis; incomes must be less than 300% of the poverty level; and must re-apply and qualify each year.
• Commission originally requested 16 more FTEs, with 8 of those dedicated to assisting veterans in applying for Federal assistance. 

Observer:  Priscilla Mims

Cook County Board Finance Committee
Departmental Budget Hearings
Oct. 24, 2023

Finance Committee meetings with  

• Budget Overview
• Offices under the President
• Cook County Health
• Office of the Public Administration

Budget Overview (Tanya Anthony, Kanako Ishida Musselwhite, Dean Constantinou)

​Proposed 2024 Expenditures:    $9.14 B        2023:  $8.79 B
   Healthcare:                                              $4.37 B        2023:  $4.1  B
   Public Safety:                                          $1.56 B        2023:  $1.5  B
   Finance & Admin.                              $   958 M        2023:  $   862 M
   Capital Projects:                                 $   756 M        2023:  $   723 M
   Annuity & Benefits:                            $   439 M        2023:  $   513 M
   Debt Payments:                                   $   312 M        2023:  $   305 M
   Economic Development                  $   296 M        2023:  $   328 M
   Fixed Charges & Other:                    $   294 M        2023:  $   270 M
   Property & Taxation:                           $   144 M        2023:  $   132 M

Following are some key items from this meeting:

• Total budget recommendation: increase of 342M (4%) 
• FTE will decrease by sunset-ing 414 positions (no layoffs)
• Special Purpose Funds: recommends a $264M increase in ARPA spending to continue key initiatives; will create a separate ARPA Program Sustainability Reserve (not using ARPA funds) to extend some programs beyond 2026; Opioid Remediation and Abatement Fund (ORAF) has recovered $10.5M (in 1st of 15 years) from national settlements; will spend ARPA funds first, then settlements
• General Fund revenues are projected to increase by 6%. General Fund is sensitive to political and economic factors; creating reserves and more diverse revenue sources to manage budget in the event of a downturn; employing Moody’s Analytics to create forecast scenarios
• Pension Fund   should be at 100% beyond 2044    
• Contract compliance budget going up 25% due to community outreach to increase small business licenses
• Inflation Reduction Act: many environmental funding programs will publish grants applied for in monthly updates; will have a grants management unit by end of 1Q24 in the Offices Under the President (OUP)
• County is using excess reserves pursuant to policy to transfer into the following funds: Equity fund $70M; infrastructure and equipment fund $9.1M; ARPA Sustainability Reserve $1.66M

Offices under the President (Lanetta Haynes Turner, Chief of Staff)

2024 Total: $2.18 B        2023:  $2.10 B   
The Offices are the Bureaus of Administration, Finance, Human Resources, Technology, Economic Development, and Asset Management; Departments of Administrative Hearings and Human Rights & Ethics; Justice Advisory Council; and Office of the County Auditor

Following are some key items from this meeting:

• Ambitious budget: 13.6% of total Gen Fund Budget, including 21 new FTE
• ARPA budget is >$235M, including $74M for Behavioral Health, care for new arrivals, $44M for mental health, guaranteed income program, small business grants (new in 2024, $10k or $20k /grant), support for the pretrial Fairness Act, $110M for community-based violence prevention, and $5M supporting domestic violence prevention grants
• The Equity Fund is a special purpose fund that provides grants for initiatives including access to digital technology and sustainability of programs currently funded by ARPA 
• Justice Advisory Council: 100% increase (from $1.4 M to $2.9 M) in budget as grant monitors and analysts are hired to ensure small business grant compliance and federal reporting requirements for ARPA programs
• County is ~ 80% unionized; current collective bargaining agreements will terminate in 2025
• Property tax system will be overhauled over time; UIC and CMAP will be providing data for analysis

Cook County Health (Israel Rocha, Jr., Pam Cassera)

2024 Total:           $4.38 B        2023:  $4.12 B
   Health Enterprise:    $4.25 B        2023:  $3.99 B
   Special Purpose:      $0.05 B        2023:  $0.06 B
   Restricted (Grants)    $0.07 B        2023:  $0.06 B
2024 Total FTEs:    7,682            2023:  7,988
   Health Enterprise:    7,326            2023:  7,634
   Special Purpose:          176            2023:     115
   Restricted (Grants)       180            2023:     239

Following are some key items from this meeting:

• Recommended budget represents a 6.6% increase; 66% of the increase is for contract services and personnel services
• Many positive results are happening in the CCH system, especially in patient services, e.g., cardiovascular care, imaging, full spectrum of pediatric specialty services (partnering with UIC)
• Change Institute ($125M) investing in nephrology testing and cardiac procedures to increase organ transplant eligibility, save lives, and reduce the disparity in life expectancy for underserved populations
• Very strong year: have hired >1000 employees in 2023, eliminating 308 unfilled positions in 2024 (2000 funded CCH vacancies in total in 2023); Chief Recruiting Officer is being hired to build a sustainable pipeline of applicants through programs with and hiring fairs; offer comprehensive tuition reimbursement program through graduate or medical education
• $200M (20% of total staffing) is for registry services to meet the needs of current FTEs (e.g., those employees out due to Family Medical Leave Act), make up staff deficits, and hasten onboarding of long term employees; several Commissioners voiced concern about continued reliance on agency staff
• Budget risks: prescriptions filled and cost, Medicaid remediation, nursing and clinical staff salary increases
• Uncompensated care: 2023 forecasted a 30% increase but have seen 20% increase; offering assistance with the Medicare reenrollment application process
• Building medical, surgical, and nursing services for reproductive health, family planning, and abortion access going forward: have used agency services to ensure that patients’ needs are met.
• Level 2 trauma center funding or reallocation of funds is needed on the south side
• Mental health treatment capacity is not meeting the need. Resources from every level of government are needed. Conducting campaigns to get people to come in are ongoing while we build capacity.
• Need to coordinate public awareness about Arlington Heights care facility through open houses and presentations

Office of the Public Administrator (Louis G. Apostol)
2024 Total:        $1.72 M        2023:  $1.7 M
2024 Total FTEs:    15            2023:  15

Following are some key items from this meeting:

• The PA’s Office is a zero-based budget (start from $0 and build); annual revenues far exceed its budget appropriation; proposed budget increase is 8.6%.
• The office operates entirely from funds it generates through statutory mandate and not from tax revenue. Funds are generated from estates of decedents who leave no will, or those named as executor and are incapable of serving, unavailable or disqualified. 

Observer:  Susan Gregory

Cook County Board Finance Committee Budget Hearings
October 25, 2023 - 1pm 

​Cook County Clerk - Karen Yarborough
2024 Request Total:    $76,772,474              2023 Approved:    $65,849,554
2024 Total FTEs:    349                                   2023 FTEs:        351    
Key Items from the Meeting:

• Regarding Revenue generation the Clerk’s office is working on digitizing the records from 1871-1974 to provide access to these records to the public through a Scan on Demand program
• With the termination of Shakman oversight in her office Clerk Yarborough said this will now allow her HR department to do their job.
• The office is piloting a project in Palatine Township for online services to place an order for documents from her office.
• When asked about the integration of the Tyler System in her office she said that it still needs to integrate with their cashier system and she estimates the cost at about $400,000. There has been years of delay with this integration and she indicated that $150,000 was spent on an interface with the mainframe prior to the Tyler system.
• Comm. Morita asked about the consolidation of election results between the County and Chicago - wanting to know if the process for consolidation will be expedited by the March election and the Clerk indicated they hoped that would be the case.

Office of the Independent Inspector General - Interim IIG - Steve Cyronoski
2024 Request Total:    $2,456,335                       2023 Approved:    $2,307,093
2024 Total FTEs:    19                                               2023 FTEs:        19

Key Items from Meeting:

• Mr. Cyronoski indicated that the number of cases the office investigates has increased and he thinks this is probably due to an increased knowledge about the office. He also indicated that 85-91% of their recommendations are adopted.
• Comm. Degnan asked if there should be a fresh look at the way the reports from the office are reviewed by the Board. Instead of being referred to the Finance Litigation Sub-committe (they usually meet in Closed Session) perhaps there should be a committee designated just for review of the reports or they should come to the Finance Committee as a whole and be reviewed in public. Comm. Degnan indicated that the public (in particular the LWVCC) wants to know that the reports are read and there is follow-up on the recommendations. Mr. Cyronoski indicated that the report is a public report and does not need to be discussed in private.
• Comm. Anaya asked why there was not 100% compliance with their recommendations. Mr. Cyronoski indicated that there can be disagreement with their recommendations and that would be indicated in their report. The office of the IIG has no authority to require that a department comply with their recommendations.
• The office is budgeted for 19 positions and at present 16 positions are filled. They are looking to fill an investigator position and the Deputy IIG position is being left open until the new IIG position is filled so they will be able to appoint their own deputy. At that time Mr. Cyronoski will resume his role as Legal Counsel in the office.
• Comm. Morita asked about whether the office went beyond their investigative function to do program review. Mr. Cyronoski indicated that the office served a “good government function” and was not really charged with program review.

Assessor - Fritz Kaegi
2024 Request Total:    $35,848,794        2023 Approved:    $35,000,768
2024 Total FTEs:    296                              2023 FTEs:        286
Key points from the meeting:

• The Assessor said that appeals to his office have declined. The office has done 250 Outreach Events and they will continue with outreach and also continue to expand the number of languages used in these efforts. The office is about to finalize their 5 year strategic plan.
• Comm. Aguilar asked about the timeline for next year’s tax bills and the Assessor said he thought that next year the bills would be on a better timeline. 
• Comm. Anaya asked about the mechanism for keeping track of the various tax incentives granted by the board (6A, 6B, Class 8 etc) and also questioned the effectiveness of the incentives. Assessor Kaegi said that the Assessor role is a ministerial role concerning tax incentives. Granting of a tax incentive begins with the municipalities and once approved at that level the Economic Development Advisory Council (EDAC) verifies that all criteria are met, in particular the job creation criteria. Then the tax incentive is approved by the Board of Commissioners. If a property is still vacant after 2 years the incentive can be withdrawn. Comm. Anaya further said that tax incentives are an issue that needs further discussion at a different time.
• Comm. Trevor asked if the decrease in appeals was for residential and commercial properties and the Assessor said the decrease was more on the residential properties. 
• Comm. Moore wanted to know about the timeline and the funding to get the office off of the mainframe. Assessor Kaegi said that about $150,000 has been allocated for consultants to help get the information transferred from the mainframe into their system and that should be done by April and no more funding should be required.
• Comm. Stamps asked for information about lists that were sent to the commissioners with the names of seniors who had not reapplied for their Senior Freeze exemptions. Kaegi said that these individuals had been contacted by their office but many had still not reapplied. They need to apply every year. He also said that his office is having a Train the Trainer program to instruct people in how to help people get the exemptions they are entitled to.
• Comm. Moore requested that the Assessor explain how Appraised Value and Assessed Value are used within the Assessor’s office. Kaegi said the Appraised Value is the Market Value for a property and is used for purposes other than taxation. Once that value is established the Assessed Value in Cook County is determined as 10% of the Appraised Value for residential properties. For commercial properties the Assessed Value is 25% of the Appraised Value. Location and size are the biggest drivers of determining value and his office makes every effort to watch out for bias to keep from over or under valuation.

Chief Judge (CJ) - Tim Evans
2024 Request Total:    $343,259,173                       2023 Approved:    $329,470,661
2024 FTEs:        3,031                                                  2023 FTEs:        3,020.3

Key points from the meeting:

• Chief Judge Evans stated that an analysis of the Restorative Justice Courts has been completed by his office and the report has been sent to the commissioners. The report indicates that the recidivism rate is much lower for persons going through these courts than those going through the regular court system. 
• Chief Judge Evans also reported on the institution of the no cash bail aspect of the Pre-trial Safety Act. He stated that from September 18 to October 14, 3300 cases had been filed and of that number SAs had petitioned for detention in 476 of the cases. Of that number 232 persons were detained pre-trial. Of those released only 3 persons were arrested again. He says that all is going well at this point but it has only been 1 month.
• The CJ reported what he is doing about the SCRAM situation. This involves a test that can be ordered by a judge that will test for alcohol in a person’s system and keep them from driving if their level is too high. This service was contracted to a company and his office wanted to expand the contract and before that could happen the contract expired. The company has continued to provide the service under the old contract when a judge ordered it for a defendant. This service is paid for by the defendant on a sliding scale payment system and not paid for by the county or the tax payer. The CJ has established a working group to write a report that will indicate how many persons are ordered to use this service and how much money the company is collecting for providing the service. A new RFP may also be forthcoming.
• Update on the Juvenile Temporary Detention Center (JTDC). Equip for Equality gave a report to the CJ with recommendations for changes that are beginning to be instituted. There is no longer a 7pm bedtime. Programs are provided for the detainees in the evenings. Training in de-escalation procedures will begin in early November. There are 322 vacant positions. A Job Fair was held on Oct. 16 and 400 people attended and 386 applications were received. 35 positions have been filled and he is hoping to have all positions filled by the end of the year.
• The pilot program for DV Orders of Protection during non-business hours that began in September of 2022 has indicated that the service should be provided. The pilot provided for services on weekdays from 9pm-3am and on Saturdays from 1-6pm. During the pilot there were 917 petitions for emergency orders and 699 orders were issued by Judges. The CJ would like to expand it to 24/7 if possible, since the pilot program does seem to indicate a need. 
• Comm. Daley asked if anyone has been detained pre-trial without a request from the SA. The CJ stated that there is no constitutional requirement that a SA file a petition - a judge could make that determination on his own. Daley also asked about the continuances and what is being done about those. The CJ stated that there now is a system in place that will track why cases are being continued and the system is easy to use. Daley indicated that there may need to be a meeting to get more clarity about this issue.
• Comm. Degnan asked about enabling recording in court rooms in addition to court reporters. The CJ said he could support working on this. She also asked about the EMIT System that is the technology system that is supposed to connect the Judge’s order, the Clerk of the Court, and the Sheriff. He indicated he is open to working on the process. She also asked about when he will be able to get off the mainframe. He indicated that they are working to get off by June 2024. 

Capital Budget - Tanya Anthony/ Jennifer Killen/ Tom Lynch/ Elizabeth Granato 
2024 Proposed Total:    $539.1M
    $238.6M for Capital Improvement Program (CIP) for County facilities
    $154.3M for Transportation and Highways Program (THP)
    $146.2M for Capital Equipment Program (CEP) for County departments    

PowerPoint presented outlining all these programs.
Key Point from Questions:Comm. Miller asked Tom Lynch, Bureau of Technology, for clarification on cost and time frame for the various technology projects. He stated the following:

• The Property Project - the Integrated property tax system - including the offices of the Assessor, The Board of Review, the Treasurer and the Clerk dates back to 2014 when Tyler was selected as the system for all the tax offices. The Board of Review had contracted 2 years previously with a different system for the case management of appeals that was to be integrated with Tyler. At the present time the Assessor is fully on Tyler. The Treasurer and the Clerk were supposed to be on by the end of the year but it was decided that it was too risky to do this in the middle of a tax cycle so now all offices have agreed that by the 3rd quarter of 2024 they will all be on Tyler.
• Since 2015 $59.8M has been spent on the Property Project - some in the Operating budget, some in GIS budget, and some in the Capital budget. Projecting for 2024 an additional $13M will be needed. Mr. Lynch indicated that the Tyler contract has not increased but the time frame has definitely been extended and thus the ancillary costs have increased by millions part of which has been to maintain the legacy system (the mainframe). 
• The other Project involves the offices of the Clerk of the Court, The Chief Judge and the States Attorney getting off the mainframe. Each of these offices has a time frame to get off the legacy system during 2024 and their budgets reflect the costs involved. He thinks that all are funded adequately to make this happen and all have agreed to the timeline. He also stated that the Justice Integration Project will be presented at the Technology Committee Meeting of the Board in November 2023.

The meeting was recessed at 7:15pm. Very few commissioners still remained in the room.  

Observer: Cynthia Schilsky

Cook County Board of Commissioners Finance Committee Budget Hearing
October 24, 2023

Cook County Public Defender  (Sharone R. Michell, Jr.)

2024 Total:        $102.3 M        2023:  $96.6 M
   General Funds:    $  86.0 M        2023:  $81.8 M
   Special Purpose:    $  15.7 M        2023:  $13.5 M
   Restricted (Grants):    $    0.6 M        2023:  $  1.3 M
2024 Total FTEs:    831            2023:    810
   General Funds:    823            2023:    791
   Special Purpose:        5            2023:       6
   Restricted (Grants)      3            2023:      13

Following are some key items from this meeting:

• Mr. Mitchell shared a slide showing that currently the average caseload per asst. public defender is 486.  The current national standard is 400.  However, that slide also showed that if the Board had not approved the increase in the budget for 2023 that allowed for more hiring, the average would have been 650 cases.  
• In response to questions from Comm. Gainer, Mr. Mitchell said that the time it takes to hire has improved, though still needs to get better.  But he said the bigger issue now is not the time it takes to hire, but the need to expand the pool of applicants.  The office has been visiting local and national law schools to raise the profile of the office to do that.  Mr. Mitchell could not tell Comm. Gainer how long it does take to hire, but said he would provide that information. 
• The office currently has 99 vacancies out of 698 positions, though there are either offers out or offers going out for 10 of those vacancies.  Mr. Mitchell sees that it is going to be a multi-year effort to fill all positions.  This year the office has hired 77 people, 55 of those being attorneys.  
• Mr. Mitchell said that currently retention is solid, and the office has not had the problems that other public defender offices have had elsewhere.  But his office is talking to Human Relations about participating in retention bonuses.
• Comm. K. Morrison discovered during questioning that while Volume II of the Budget Book shows that the department budget request equaled the President’s recommendation, the original department request was higher, and the request amount shown in the book is what the department ultimately agreed to.  Comm. Morrison said that the Commissioners need and want to know what the actual requests were.
• In response to a question from Comm. Stamps, Mr. Mitchell said that implementation of the Safe-T Act that prohibits monetary bail has been going well. 

Observer:  Priscilla Mims